Student Records: Maintain detailed records for each student, including personal information, enrollment history, and academic performance.
Enrollment Management: Handle student enrollment and registration for courses and programs.
Course Management
Course Catalog: Manage a catalog of courses, including course descriptions, prerequisites, and schedules.
Course Enrollment: Allow students to enroll in or drop courses, and manage waitlists.
Performance Tracking
Grade Entry: Provide mechanisms for teachers to enter and update student grades and assessments.
Grade Calculation: Automatically calculate final grades based on input criteria such as exams, assignments, and participation.
Attendance Tracking: Record and monitor student attendance and absences.
Assessment and Evaluation
Assignment Submission: Allow students to submit assignments and projects online.
Assessment Tools: Support various assessment methods, including quizzes, exams, and projects.
Feedback Management: Enable teachers to provide feedback on student performance.
Report Generation
Progress Reports: Generate reports on student progress, including grades, attendance, and overall performance.
Transcript Generation: Create official transcripts reflecting a student’s academic history and performance.
Analytics and Insights
Performance Analysis: Analyze student performance data to identify trends, strengths, and areas for improvement.
Custom Reports: Allow for the generation of custom reports based on various criteria (e.g., class averages, individual performance).
Communication
Notifications: Send notifications and alerts regarding grades, deadlines, and other important information.
Parent/Guardian Access: Provide access for parents or guardians to view student performance and progress.
User Management
Role-Based Access: Define roles such as students, teachers, administrators, and parents with specific access rights and permissions.
User Authentication: Implement secure login mechanisms for different user types.
Integration
Learning Management System (LMS) Integration: Integrate with LMS platforms for seamless course and grade management.
Data Import/Export: Allow for the import and export of data to and from other systems (e.g., student information systems).
Compliance and Security
Data Privacy: Ensure compliance with data privacy regulations and standards for handling student information.
Non-Functional Requirements
Performance
Response Time: Ensure quick response times for user interactions, including accessing reports and entering grades.
Scalability: The system should handle increasing numbers of students, courses, and users efficiently.
Reliability
Uptime: Aim for high system availability with minimal downtime (e.g., 99.9% uptime).
Error Handling: Implement robust error detection and handling mechanisms to ensure system stability.
Security
Data Protection: Use encryption and secure protocols to protect sensitive student and academic data.
Access Control: Implement role-based access control to ensure that users can only access the information and features for which they are authorized.
Audit Trails: Maintain logs of user activities and changes to ensure accountability and traceability.
Usability
User Interface: Design an intuitive and user-friendly interface for students, teachers, and administrators.
Training and Support: Provide training materials and support to help users effectively navigate and utilize the system.
Compatibility
Device Compatibility: Ensure the system is compatible with various devices, including desktops, tablets, and mobile devices.
Browser Compatibility: Support major web browsers if applicable.
Maintainability
Code Quality: Develop clean, well-documented code to facilitate maintenance and future upgrades.
Modular Design: Use a modular design approach to allow for easy updates and expansion of system functionality.
Backup and Recovery
Data Backup: Implement regular automated backups of academic and student data to prevent data loss.
Disaster Recovery: Develop and test a disaster recovery plan to restore system functionality in case of major failures.
Compliance
Regulatory Compliance: Ensure the system complies with relevant educational regulations and standards related to academic records and performance evaluation.
Privacy Policy: Develop and adhere to a privacy policy outlining the collection, use, and protection of student data.
Scalability
System Growth: Design the system to accommodate future expansion, including additional users, courses, and data.
Load Handling: Ensure the system can handle varying loads and peaks in usage without performance issues.
