Functional requirements of Attendance Management System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Allow users (e.g., employees, managers, HR) to log in securely.
   • Implement role-based access control with different permissions for employees, managers, and administrators.
2. Attendance Tracking
   • Record employee clock-in and clock-out times.
   • Support various methods of attendance recording (e.g., biometric, RFID, manual entry).
   • Track attendance for different types of shifts and work patterns.
3. Leave Management
   • Allow employees to request leave and track leave balances.
   • Provide functionality for managers to review, approve, or reject leave requests.
   • Track leave history and generate leave reports.
4. Absence Management
   • Record and manage unplanned absences, such as sick leave or emergencies.
   • Notify managers and HR of unplanned absences and track their duration.
5. Shift Scheduling
   • Create and manage employee shift schedules.
   • Allow employees to view their assigned shifts and request changes or swaps.
   • Handle shift assignments for different roles and departments.
6. Overtime Management
   • Track and record overtime hours worked by employees.
   • Calculate overtime pay based on company policies and generate reports.
7. Attendance Reporting
   • Generate reports on employee attendance, absenteeism, and punctuality.
   • Provide summaries and detailed views of attendance data for different time periods.
8. Integration with Payroll
   • Integrate attendance data with payroll systems to calculate salaries based on hours worked.
   • Handle deductions for absences and overtime payments.
9. Notifications and Alerts
   • Send notifications for upcoming shifts, missed clock-ins, and leave approvals.
   • Alert managers and HR about attendance anomalies or policy violations.
10. Compliance and Documentation
    • Maintain records in compliance with labor laws and company policies.
    • Generate and store documentation for audits and regulatory compliance.

Non-Functional Requirements

1. Performance
   • Ensure quick response times for attendance recording, reporting, and data retrieval.
   • Handle multiple concurrent users and high volumes of attendance data efficiently.
2. Scalability
   • Support the addition of new employees, departments, and locations as the organization grows.
   • Scale to accommodate increasing data and user load.
3. Reliability
   • Ensure high system availability with minimal downtime.
   • Implement backup and recovery procedures to protect attendance data.
4. Security
   • Protect sensitive employee and attendance data with encryption and secure access controls.
   • Ensure compliance with data protection regulations (e.g., GDPR, CCPA).
5. Usability
   • Provide an intuitive and user-friendly interface for employees, managers, and HR staff.
   • Ensure ease of navigation and accessibility features.
6. Maintainability
   • Design the system for easy updates and maintenance.
   • Provide clear documentation for system administrators and developers.
7. Compatibility
   • Ensure compatibility with various devices (e.g., desktops, mobile) and operating systems.
   • Integrate with other systems if needed (e.g., HR management, payroll systems).
8. Data Integrity
   • Ensure accuracy and consistency of attendance records across the system.
   • Implement validation checks and error-handling mechanisms.
9. Support and Documentation
   • Provide user manuals, help guides, and support resources for troubleshooting.
   • Offer technical support for system issues and maintenance.
10. Auditability
    • Maintain logs of user actions, system changes, and attendance records for auditing purposes.
    • Provide audit trails for attendance entries, leave requests, and shift changes.