Functional requirements of Classroom Attendance System with non-functional

Functional Requirements

1. User Management
   • Account Creation and Login: Allow users (teachers, students, administrators) to create accounts, log in securely, and manage their profiles.
   • Role-Based Access Control: Implement role-based access control to define permissions for different user roles (e.g., teachers, students, administrators).
   • Profile Management: Enable users to update their personal information, contact details, and preferences.
2. Attendance Recording
   • Manual Attendance Entry: Allow teachers to manually record attendance for each class session, including marking students as present, absent, or late.
   • Automatic Attendance: Support integration with biometric or RFID systems to automatically record student attendance as they enter the classroom.
   • Multiple Class Sessions: Enable attendance recording for different classes, sections, and time slots.
3. Attendance Tracking
   • Student Attendance History: Provide access to historical attendance records for individual students, including dates, status, and reasons for absence.
   • Class Attendance Reports: Generate reports showing attendance patterns for entire classes, including statistics on absences and tardiness.
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4. Notifications and Alerts
   • Absence Notifications: Automatically notify parents or guardians when students are marked absent.
   • Reminder Alerts: Send reminders to teachers and students about upcoming classes or missed attendance entries.
5. Reporting and Analytics
   • Attendance Reports: Generate detailed reports on attendance, including daily, weekly, and monthly summaries.
   • Custom Reports: Allow users to create custom reports based on specific criteria, such as student performance or attendance trends.
   • Statistical Analysis: Provide tools for analyzing attendance data to identify patterns and trends.
6. Integration
   • Gradebook Integration: Integrate with gradebooks or academic performance systems to correlate attendance with academic progress.
   • Student Information System (SIS): Integrate with existing SIS to synchronize student data and class schedules.
7. Data Management
   • Data Import/Export: Allow users to import and export attendance data in various formats (e.g., CSV, Excel) for backup or analysis.
   • Data Backup and Recovery: Implement regular data backups and recovery options to protect attendance records.
8. User Interface
   • Dashboard: Provide a user-friendly dashboard displaying key metrics such as attendance statistics, upcoming classes, and notifications.
   • Search and Filtering: Enable users to search and filter attendance records by date, student, or class.
9. Compliance and Security
   • Data Privacy: Ensure compliance with data protection regulations (e.g., GDPR, FERPA) to safeguard student and staff information.
   • Audit Trails: Maintain logs of attendance entries and modifications for audit purposes.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure low latency for attendance recording and report generation (e.g., under 2 seconds for most operations).
   • Scalability: The system should handle increasing numbers of students, classes, and attendance records without performance degradation.
2. Reliability
   • Uptime: Ensure high system availability with minimal downtime (e.g., 99.9% uptime).
   • Error Handling: Implement robust error handling and recovery mechanisms to manage system failures and ensure continuous operation.
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3. Security
   • Data Encryption: Encrypt sensitive data, including student information and attendance records, both in transit and at rest.
   • Authentication and Authorization: Use secure authentication methods and role-based access control to protect user accounts and data.
   • Data Privacy: Ensure compliance with data protection regulations to safeguard user privacy.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface that facilitates easy navigation and interaction for all user roles.
   • Help and Support: Provide user guides, tutorials, and support resources to assist users in navigating and utilizing the system.
5. Maintainability
   • Code Quality: Write high-quality, well-documented code to facilitate system maintenance, updates, and troubleshooting.
   • Documentation: Provide comprehensive documentation for users, administrators, and developers, including user manuals, technical documentation, and troubleshooting guides.
6. Availability
   • Backup and Recovery: Implement regular data backups and establish procedures for data recovery in case of system failures or data loss.
   • Failover: Ensure the system has failover capabilities to switch to backup systems or servers if necessary.
7. Portability
   • Cross-Platform Compatibility: Ensure the system is compatible with various devices and operating systems used by users, including desktops, tablets, and mobile devices.
8. Supportability
   • Technical Support: Provide mechanisms for obtaining technical support and resolving issues, including help desks, online resources, and customer service.
   • Error Reporting: Include functionality for reporting and tracking issues or bugs within the system.