Account Creation and Login: Allow users (teachers, students, administrators) to create accounts, log in securely, and manage their profiles.
Role-Based Access Control: Implement role-based access control to define permissions for different user roles (e.g., teachers, students, administrators).
Profile Management: Enable users to update their personal information, contact details, and preferences.
Attendance Recording
Manual Attendance Entry: Allow teachers to manually record attendance for each class session, including marking students as present, absent, or late.
Automatic Attendance: Support integration with biometric or RFID systems to automatically record student attendance as they enter the classroom.
Multiple Class Sessions: Enable attendance recording for different classes, sections, and time slots.
Attendance Tracking
Student Attendance History: Provide access to historical attendance records for individual students, including dates, status, and reasons for absence.
Class Attendance Reports: Generate reports showing attendance patterns for entire classes, including statistics on absences and tardiness.
Notifications and Alerts
Absence Notifications: Automatically notify parents or guardians when students are marked absent.
Reminder Alerts: Send reminders to teachers and students about upcoming classes or missed attendance entries.
Reporting and Analytics
Attendance Reports: Generate detailed reports on attendance, including daily, weekly, and monthly summaries.
Custom Reports: Allow users to create custom reports based on specific criteria, such as student performance or attendance trends.
Statistical Analysis: Provide tools for analyzing attendance data to identify patterns and trends.
Integration
Gradebook Integration: Integrate with gradebooks or academic performance systems to correlate attendance with academic progress.
Student Information System (SIS): Integrate with existing SIS to synchronize student data and class schedules.
Data Management
Data Import/Export: Allow users to import and export attendance data in various formats (e.g., CSV, Excel) for backup or analysis.
Data Backup and Recovery: Implement regular data backups and recovery options to protect attendance records.
User Interface
Dashboard: Provide a user-friendly dashboard displaying key metrics such as attendance statistics, upcoming classes, and notifications.
Search and Filtering: Enable users to search and filter attendance records by date, student, or class.
Compliance and Security
Data Privacy: Ensure compliance with data protection regulations (e.g., GDPR, FERPA) to safeguard student and staff information.
Audit Trails: Maintain logs of attendance entries and modifications for audit purposes.
Non-Functional Requirements
Performance
Response Time: Ensure low latency for attendance recording and report generation (e.g., under 2 seconds for most operations).
Scalability: The system should handle increasing numbers of students, classes, and attendance records without performance degradation.
Reliability
Uptime: Ensure high system availability with minimal downtime (e.g., 99.9% uptime).
Error Handling: Implement robust error handling and recovery mechanisms to manage system failures and ensure continuous operation.
Security
Data Encryption: Encrypt sensitive data, including student information and attendance records, both in transit and at rest.
Authentication and Authorization: Use secure authentication methods and role-based access control to protect user accounts and data.
Data Privacy: Ensure compliance with data protection regulations to safeguard user privacy.
Usability
User Interface: Design an intuitive and user-friendly interface that facilitates easy navigation and interaction for all user roles.
Help and Support: Provide user guides, tutorials, and support resources to assist users in navigating and utilizing the system.
Maintainability
Code Quality: Write high-quality, well-documented code to facilitate system maintenance, updates, and troubleshooting.
Documentation: Provide comprehensive documentation for users, administrators, and developers, including user manuals, technical documentation, and troubleshooting guides.
Availability
Backup and Recovery: Implement regular data backups and establish procedures for data recovery in case of system failures or data loss.
Failover: Ensure the system has failover capabilities to switch to backup systems or servers if necessary.
Portability
Cross-Platform Compatibility: Ensure the system is compatible with various devices and operating systems used by users, including desktops, tablets, and mobile devices.
Supportability
Technical Support: Provide mechanisms for obtaining technical support and resolving issues, including help desks, online resources, and customer service.
Error Reporting: Include functionality for reporting and tracking issues or bugs within the system.
