Functional requirements of College Attendance System with non-functional

Functional Requirements

1. User Management
   • Account Creation and Login: Allow users to create accounts and securely log in. Users include students, faculty, and administrators.
   • Role-Based Access Control: Implement role-based access for different types of users, such as students, faculty members, and administrative staff, with appropriate permissions.
   • Profile Management: Enable users to update their personal details, contact information, and password.
2. Attendance Recording
   • Manual Entry: Provide functionality for faculty to manually record attendance during class sessions, including marking students present, absent, or late.
   • Automated Attendance: Integrate with automated systems such as biometric scanners or RFID tags to record attendance automatically.
   • Attendance Codes: Allow faculty to use various attendance codes (e.g., excused, unexcused, medical) to categorize absences.
3. Attendance Management
   • View Attendance Records: Allow students and faculty to view attendance records for specific classes, terms, and academic years.
   • Edit Attendance: Enable authorized users (e.g., faculty, administrators) to edit attendance records in case of errors or adjustments.
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   • Attendance History: Maintain a history of attendance records for auditing and historical reference.
4. Reporting
   • Attendance Reports: Generate detailed reports on student attendance, including summaries, trends, and exceptions.
   • Absenteeism Analysis: Provide reports on patterns of absenteeism, including frequency and reasons for absences.
   • Compliance Reports: Generate reports required for regulatory compliance or institutional policies.
5. Notifications and Alerts
   • Attendance Alerts: Send notifications to students and parents regarding attendance issues, such as excessive absences or lateness.
   • Reminder Notifications: Notify faculty and students about upcoming classes or missed attendance records.
6. Integration
   • Learning Management System (LMS): Integrate with LMS platforms for synchronization of class schedules and student rosters.
   • Academic Management System: Allow integration with academic management systems for seamless data exchange on courses, grades, and schedules.
7. Student and Faculty Interaction
   • Feedback Mechanism: Provide a way for students to provide feedback on attendance policies and processes.
   • Request Absence: Allow students to request absences or submit reasons for missed classes, with approval workflows if necessary.
8. Security and Access Control
   • Data Security: Implement security measures to protect sensitive data, including student attendance records and personal information.
   • Audit Trails: Maintain audit trails for changes made to attendance records for accountability and transparency.
9. Administrative Functions
   • User Management: Allow administrators to manage user accounts, including creating, updating, and deactivating accounts.
   • Configuration Settings: Provide administrative settings for configuring attendance policies, codes, and reporting options.
10. User Support
    • Help Desk: Provide access to support for users encountering issues with the system, including help desks and online support resources.
    • Training and Guides: Offer training materials and guides to help users effectively use the system.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure the system responds quickly to user interactions, such as loading attendance records and generating reports (e.g., under 2 seconds for most operations).
   • Scalability: The system should handle increasing numbers of users, records, and transactions without performance degradation.
2. Reliability
   • Uptime: Ensure high system availability with minimal downtime (e.g., 99.9% uptime).
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   • Error Handling: Implement robust error handling and recovery mechanisms to manage system failures and ensure data integrity.
3. Security
   • Data Encryption: Encrypt sensitive data, including student records and attendance data, both in transit and at rest.
   • Authentication and Authorization: Use secure authentication methods and role-based access control to manage user permissions and protect data.
   • Compliance: Ensure compliance with relevant data protection and privacy regulations (e.g., GDPR, FERPA).
4. Usability
   • User Interface: Design an intuitive and user-friendly interface for managing attendance records, viewing reports, and accessing system features.
   • Accessibility: Ensure the system is accessible to users with disabilities, following accessibility standards (e.g., WCAG).
5. Maintainability
   • Code Quality: Write high-quality, well-documented code to facilitate system maintenance and updates.
   • Documentation: Provide comprehensive documentation for users, administrators, and developers, including user guides, technical manuals, and troubleshooting guides.
6. Availability
   • Backup and Recovery: Implement regular data backups and establish procedures for data recovery in case of system failures or data loss.
   • Failover: Ensure the system has failover capabilities to switch to backup systems or servers if necessary.
7. Portability
   • Cross-Platform Compatibility: Ensure the system is compatible with various devices and operating systems used by users, including desktops, tablets, and mobile devices.
8. Supportability
   • Technical Support: Provide mechanisms for obtaining technical support and resolving issues, including help desks, online resources, and customer service.
   • Error Reporting: Include functionality for reporting issues or bugs and tracking their resolution.