Functional requirements of College Grading System with non-functional

Functional Requirements

1. User Registration and Authentication:
   • Allow students, faculty, and administrators to create and manage accounts.
   • Implement role-based access control for different user roles (e.g., students, professors, administrators).
2. Course Management:
   • Provide tools for managing courses, including course creation, modification, and deletion.
   • Support course catalog management, including prerequisites, course descriptions, and credit hours.
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3. Student Enrollment:
   • Allow students to enroll in courses and manage their course schedules.
   • Provide tools for viewing and modifying enrollment status, including adding or dropping courses.
4. Grade Entry and Management:
   • Enable faculty to enter and manage grades for assignments, exams, and overall course performance.
   • Support various grading schemes (e.g., letter grades, numerical scores, pass/fail) and weighting for different assessments.
5. Grade Calculation:
   • Automatically calculate final grades based on predefined grading criteria and weightings.
   • Support calculation of GPA (Grade Point Average) and CGPA (Cumulative Grade Point Average) for students.
6. Grade Review and Approval:
   • Provide a process for faculty to review and approve grades before final submission.
   • Allow for grade adjustments or corrections with proper documentation and approval workflows.
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7. Transcript Generation:
   • Generate official transcripts that include grades, GPA, and course history.
   • Provide options for generating transcripts in various formats (e.g., PDF, printed).
8. Reporting and Analytics:
   • Offer reporting tools for generating performance reports, grade distributions, and academic statistics.
   • Provide analytics for monitoring student performance trends and identifying areas for improvement.
9. Student and Faculty Portal:
   • Provide a portal for students to view their grades, transcripts, and academic progress.
   • Offer a portal for faculty to manage their courses, enter grades, and access student performance data.
10. Notifications and Alerts:
    • Send notifications to students and faculty regarding grade postings, academic deadlines, and important updates.
    • Provide alerts for grade changes or issues requiring attention.
11. Integration with Other Systems:
    • Integrate with other institutional systems, such as learning management systems (LMS) and student information systems (SIS).
    • Support data synchronization and exchange with external academic and administrative systems.
12. Access Control and Permissions:
    • Implement access control mechanisms to manage permissions for viewing, entering, and approving grades.
    • Provide features for managing user roles and access levels.
13. Help and Support Resources:
    • Offer access to help resources, including FAQs, user guides, and support contact options.
    • Provide customer support through various channels, such as email, live chat, or phone.

Non-Functional Requirements

1. Scalability:
   • The system should handle increasing numbers of students, courses, and grades without performance issues.
   • Support for scaling infrastructure to accommodate growth and peak usage periods.
2. Performance:
   • Ensure fast and responsive interactions, with quick access to grades, reports, and other system features.
   • Optimize performance to handle large datasets and high volumes of concurrent users efficiently.
3. Reliability and Availability:
   • Ensure high availability with minimal downtime, supported by redundancy, load balancing, and failover mechanisms.
   • Implement regular backups and disaster recovery procedures to maintain service continuity.
4. Usability:
   • The user interface should be intuitive and user-friendly, accommodating users with varying levels of technical expertise.
   • Provide a consistent and seamless experience across different devices and platforms.
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5. Interoperability:
   • The system should integrate seamlessly with other institutional systems, such as LMS and SIS.
   • Support standard APIs and data formats for interoperability and data exchange.
6. Maintainability:
   • Ensure the system is easy to maintain, with clear documentation, modular design, and support for regular updates and bug fixes.
   • Implement automated monitoring and logging to identify and address issues promptly.
7. Compliance:
   • Ensure the system complies with relevant regulations and standards, such as data protection laws (e.g., GDPR, FERPA) and academic accreditation requirements.
   • Provide features to support auditing, data retention, and regulatory reporting requirements.
8. Data Integrity and Accuracy:
   • Ensure that all data collected and processed by the system is accurate, consistent, and up-to-date.
   • Implement validation checks and data integrity mechanisms to prevent errors and data corruption.
9. Localization and Internationalization:
   • Support multiple languages and regional settings to cater to a global user base.
   • Allow easy adaptation of the system to meet local regulations and academic practices.
10. Accessibility:
    • Ensure that the system is accessible to users with disabilities, following web accessibility standards (e.g., WCAG).
    • Provide features such as screen reader compatibility, keyboard navigation, and adjustable text sizes.
11. Privacy and Data Ownership:
    • Ensure that users retain ownership of their data and can easily control, access, and delete their information.
    • Provide transparency regarding data usage, sharing, and storage practices, with clear consent mechanisms.