Functional requirements of College Management System with non-functional
Functional Requirements
- User Authentication and Authorization
- Allow students, faculty, administrators, and staff to create accounts, log in, and manage their profiles.
- Implement role-based access control with permissions for different user roles (e.g., admin, faculty, student, staff).
- Student Information Management
- Manage student records, including personal details, academic history, enrollment status, and contact information.
- Support student registration, admission, and transfer processes.
- Course Management
- Enable the creation, modification, and deletion of courses, including course descriptions, prerequisites, and schedules.
- Support course enrollment and withdrawal processes for students.
- Class and Timetable Management
- Schedule and manage classes, including room assignments, faculty assignments, and class timings.
- Provide tools for generating and managing timetables for students and faculty.
- Grade and Academic Records Management
- Record and manage student grades, transcripts, and academic performance.
- Allow faculty to enter and update grades, and generate academic reports and transcripts.
- Attendance Tracking
- Track and record student attendance for individual classes and overall course participation.
- Generate attendance reports and alerts for absences.
- Fee Management
- Manage tuition fees, including fee calculation, payment processing, and invoicing.
- Provide tools for fee refunds, discounts, and financial aid management.
- Examination and Assessment Management
- Schedule and manage examinations, including exam creation, scheduling, and administration.
- Record and manage exam results and provide tools for assessment and evaluation.
- Library Management
- Manage library resources, including book cataloging, checkouts, returns, and reservations.
- Provide tools for searching and managing library holdings.
- Communication and Notifications
- Facilitate communication between students, faculty, and administration through messaging, notifications, and alerts.
- Send notifications for important events, deadlines, and updates.
- Hostel and Accommodation Management
- Manage hostel or dormitory assignments, including room allocation, accommodation details, and maintenance requests.
- Track occupancy and manage accommodation-related issues.
- Events and Activities Management
- Schedule and manage college events, seminars, workshops, and extracurricular activities.
- Provide tools for event registration, tracking participation, and generating event reports.
- User Interface and Experience
- Provide an intuitive and user-friendly interface for managing academic, administrative, and financial tasks.
- Ensure ease of navigation and accessibility features for users with different needs and abilities.
- Integration with External Systems
- Integrate with external systems such as payment gateways, email services, and other third-party tools.
- Support API integration for extending system capabilities and connecting with external services.
Non-Functional Requirements
- Performance
- Ensure quick response times for user interactions, data retrieval, and report generation.
- Handle high volumes of concurrent users and data transactions efficiently.
- Scalability
- Support the addition of new students, faculty, courses, and features as the institution grows.
- Scale to accommodate increasing data volumes and user traffic.
- Reliability
- Ensure high system availability with minimal downtime.
- Implement backup and recovery procedures to protect data and ensure business continuity.
- Security
- Protect sensitive student, faculty, and financial data with encryption and secure access controls.
- Implement measures to prevent unauthorized access, data breaches, and fraud.
- Usability
- Provide an intuitive and user-friendly interface for managing college operations, academic records, and financial transactions.
- Ensure ease of navigation and accessibility features for users with different needs and abilities.
- Maintainability
- Design the system for easy updates, maintenance, and troubleshooting.
- Provide clear documentation for system administrators, faculty, and support staff.
- Compatibility
- Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
- Integrate seamlessly with other systems and software used in the college.
- Data Integrity
- Ensure accuracy and consistency of student records, academic data, and financial transactions.
- Implement validation checks and error-handling mechanisms to maintain data quality.
- Support and Documentation
- Provide user manuals, help guides, and support resources for troubleshooting and training.
- Offer technical support for system issues and maintenance.
- Auditability
- Maintain logs of system activity, data changes, and user actions for auditing purposes.
- Provide audit trails for academic records, financial transactions, and system modifications.