Functional requirements of College Management System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Allow students, faculty, administrators, and staff to create accounts, log in, and manage their profiles.
   • Implement role-based access control with permissions for different user roles (e.g., admin, faculty, student, staff).
2. Student Information Management
   • Manage student records, including personal details, academic history, enrollment status, and contact information.
   • Support student registration, admission, and transfer processes.
3. Course Management
   • Enable the creation, modification, and deletion of courses, including course descriptions, prerequisites, and schedules.
   • Support course enrollment and withdrawal processes for students.
4. Class and Timetable Management
   • Schedule and manage classes, including room assignments, faculty assignments, and class timings.
   • Provide tools for generating and managing timetables for students and faculty.
5. Grade and Academic Records Management
   • Record and manage student grades, transcripts, and academic performance.
   • Allow faculty to enter and update grades, and generate academic reports and transcripts.
6. Attendance Tracking
   • Track and record student attendance for individual classes and overall course participation.
   • Generate attendance reports and alerts for absences.
7. Fee Management
   • Manage tuition fees, including fee calculation, payment processing, and invoicing.
   • Provide tools for fee refunds, discounts, and financial aid management.
8. Examination and Assessment Management
   • Schedule and manage examinations, including exam creation, scheduling, and administration.
   • Record and manage exam results and provide tools for assessment and evaluation.
9. Library Management
   • Manage library resources, including book cataloging, checkouts, returns, and reservations.
   • Provide tools for searching and managing library holdings.
10. Communication and Notifications
    • Facilitate communication between students, faculty, and administration through messaging, notifications, and alerts.
    • Send notifications for important events, deadlines, and updates.
11. Hostel and Accommodation Management
    • Manage hostel or dormitory assignments, including room allocation, accommodation details, and maintenance requests.
    • Track occupancy and manage accommodation-related issues.
12. Events and Activities Management
    • Schedule and manage college events, seminars, workshops, and extracurricular activities.
    • Provide tools for event registration, tracking participation, and generating event reports.
13. User Interface and Experience
    • Provide an intuitive and user-friendly interface for managing academic, administrative, and financial tasks.
    • Ensure ease of navigation and accessibility features for users with different needs and abilities.
14. Integration with External Systems
    • Integrate with external systems such as payment gateways, email services, and other third-party tools.
    • Support API integration for extending system capabilities and connecting with external services.

Non-Functional Requirements

1. Performance
   • Ensure quick response times for user interactions, data retrieval, and report generation.
   • Handle high volumes of concurrent users and data transactions efficiently.
2. Scalability
   • Support the addition of new students, faculty, courses, and features as the institution grows.
   • Scale to accommodate increasing data volumes and user traffic.
3. Reliability
   • Ensure high system availability with minimal downtime.
   • Implement backup and recovery procedures to protect data and ensure business continuity.
4. Security
   • Protect sensitive student, faculty, and financial data with encryption and secure access controls.
   • Implement measures to prevent unauthorized access, data breaches, and fraud.
5. Usability
   • Provide an intuitive and user-friendly interface for managing college operations, academic records, and financial transactions.
   • Ensure ease of navigation and accessibility features for users with different needs and abilities.
6. Maintainability
   • Design the system for easy updates, maintenance, and troubleshooting.
   • Provide clear documentation for system administrators, faculty, and support staff.
7. Compatibility
   • Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
   • Integrate seamlessly with other systems and software used in the college.
8. Data Integrity
   • Ensure accuracy and consistency of student records, academic data, and financial transactions.
   • Implement validation checks and error-handling mechanisms to maintain data quality.
9. Support and Documentation
   • Provide user manuals, help guides, and support resources for troubleshooting and training.
   • Offer technical support for system issues and maintenance.
10. Auditability
    • Maintain logs of system activity, data changes, and user actions for auditing purposes.
    • Provide audit trails for academic records, financial transactions, and system modifications.