Functional requirements of Conference Management System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Allow users (e.g., conference organizers, speakers, attendees) to create accounts, log in, and manage their profiles.
   • Implement role-based access control to restrict access based on user roles (e.g., admin, organizer, speaker, attendee).
2. Event Creation and Management
   • Enable organizers to create and manage conference events, including setting dates, locations, and schedules.
   • Provide tools for updating event details, managing sessions, and coordinating with vendors.
3. Session Management
   • Manage conference sessions, including session titles, descriptions, timings, and speakers.
   • Allow organizers to schedule sessions, allocate rooms, and update session details.
4. Speaker and Presenter Management
   • Manage speaker profiles, including personal details, biographies, and session assignments.
   • Provide tools for inviting, confirming, and coordinating with speakers and presenters.
5. Registration and Ticketing
   • Facilitate attendee registration, including capturing personal information, preferences, and payment details.
   • Provide options for different ticket types, pricing, and discounts.
   • Handle ticket issuance, confirmation, and payment processing.
6. Agenda and Scheduling
   • Provide a detailed conference agenda, including session schedules, speaker information, and venue details.
   • Allow attendees to view and customize their personal conference schedules.
7. Attendee Management
   • Maintain attendee profiles, including registration details, ticket status, and session preferences.
   • Provide tools for checking in attendees and managing on-site registrations.
8. Communication and Notifications
   • Send notifications and updates to attendees, speakers, and organizers regarding event details, schedule changes, and important announcements.
   • Facilitate communication between attendees, speakers, and organizers through messaging or forums.
9. Exhibitor and Sponsor Management
   • Manage exhibitor and sponsor profiles, including booth assignments, sponsorship levels, and contact information.
   • Provide tools for coordinating with exhibitors and sponsors and managing their participation.
10. Feedback and Surveys
    • Collect feedback from attendees, speakers, and exhibitors through surveys and evaluation forms.
    • Provide tools for analyzing feedback and generating reports on conference performance.
11. Reporting and Analytics
    • Generate reports on attendee registrations, ticket sales, session attendance, and financial performance.
    • Provide analytics on attendee demographics, session popularity, and overall event success.
12. On-Site Management
    • Provide tools for managing on-site activities, including check-in processes, badge printing, and session monitoring.
    • Support on-site troubleshooting and coordination.
13. Integration with External Systems
    • Integrate with external systems such as payment gateways, CRM systems, and event management platforms.
    • Support API integration for extending system capabilities and connecting with third-party services.
14. User Interface and Experience
    • Provide an intuitive and user-friendly interface for managing events, registrations, and schedules.
    • Ensure ease of navigation and accessibility features for users with different needs and abilities.

Non-Functional Requirements

1. Performance
   • Ensure quick response times for event management, registration, and reporting.
   • Handle high volumes of user interactions and data efficiently, especially during peak registration periods.
2. Scalability
   • Support the addition of new events, sessions, and users as the system grows.
   • Scale to accommodate increasing data volumes and user traffic.
3. Reliability
   • Ensure high system availability with minimal downtime.
   • Implement backup and recovery procedures to protect data and ensure business continuity.
4. Security
   • Protect sensitive user and financial data with encryption and secure access controls.
   • Implement measures to prevent unauthorized access, data breaches, and fraud.
5. Usability
   • Provide an intuitive and user-friendly interface for managing conference details, registrations, and schedules.
   • Ensure ease of navigation and accessibility features for users with different needs and abilities.
6. Maintainability
   • Design the system for easy updates, maintenance, and troubleshooting.
   • Provide clear documentation for system administrators, organizers, and support personnel.
7. Compatibility
   • Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
   • Integrate seamlessly with other systems and software used in event management.
8. Data Integrity
   • Ensure accuracy and consistency of event details, registration data, and financial transactions.
   • Implement validation checks and error-handling mechanisms to maintain data quality.
9. Support and Documentation
   • Provide user manuals, help guides, and support resources for troubleshooting and training.
   • Offer technical support for system issues and maintenance.
10. Auditability
    • Maintain logs of system activity, registration transactions, and user actions for auditing purposes.
    • Provide audit trails for event management, financial transactions, and user interactions.