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Functional Requirements
- User Management:
- Student Module:
- Register and manage student profiles.
- View enrolled courses, schedules, and grades.
- Track progress and completion of courses.
- Instructor Module:
- Register and manage instructor profiles.
- Create and manage course content.
- Track student progress and provide feedback.
- Admin Module:
- Manage user roles and permissions.
- Oversee course creation and management.
- Generate and manage reports for all users.
- Course Creation and Management:
- Course Design:
- Create courses with detailed descriptions, objectives, and prerequisites.
- Upload course materials such as syllabi, lecture notes, assignments, and multimedia content.
- Course Structuring:
- Organize content into modules, lessons, and assessments.
- Define course schedules, deadlines, and key milestones.
- Enrollment Management:
- Course Enrollment:
- Allow students to enroll in courses based on their eligibility.
- Manage waitlists and course capacities.
- Drop/Add Courses:
- Enable students to drop or add courses within a specified period.
- Handle course withdrawal and refund policies.
- Assessment and Grading:
- Assignment Management:
- Create and assign homework, quizzes, exams, and projects.
- Allow submission of assignments through the system.
- Grading System:
- Record and manage grades for all assessments.
- Provide feedback and grades to students.
- Grade Book:
- Maintain a grade book that tracks student performance across all courses.
- Generate final grades and transcripts.
- Communication and Collaboration:
- Announcements:
- Post announcements related to course activities, deadlines, and updates.
- Discussion Forums:
- Enable discussion boards for course-related topics.
- Allow students and instructors to interact and collaborate.
- Messaging:
- Provide a messaging system for direct communication between students and instructors.
- Content Management:
- Resource Repository:
- Store and organize all course-related materials in a central repository.
- Provide access to e-books, videos, and other learning resources.
- Content Access Control:
- Set permissions for content access based on user roles (e.g., students, instructors).
- Schedule release of materials according to the course timeline.
- Attendance Tracking:
- Attendance Recording:
- Track student attendance for each session.
- Allow instructors to mark attendance manually or automatically through integration with a Learning Management System (LMS).
- Attendance Reports:
- Generate attendance reports for review by instructors and administrators.
- Feedback and Evaluation:
- Course Evaluation:
- Collect student feedback on courses and instructors.
- Surveys and Polls:
- Conduct surveys to gather opinions on course content, teaching methods, and overall experience.
- Performance Analytics:
- Analyze feedback to improve course content and teaching practices.
- Reporting and Analytics:
- Progress Reports:
- Generate reports on student progress, course completion rates, and grades.
- Course Performance Analytics:
- Analyze course effectiveness based on student outcomes and feedback.
- Custom Reports:
- Allow administrators to create custom reports based on various metrics.
- Integration with Other Systems:
- Learning Management System (LMS) Integration:
- Integrate with existing LMS for seamless content delivery and tracking.
- Student Information System (SIS) Integration:
- Sync student data, course enrollments, and grades with SIS.
- Payment Gateway Integration:
- Enable payment for course fees and materials through integrated gateways.
Non-Functional Requirements
- Performance:
- The system should handle multiple concurrent users without significant delays.
- Page load times should be within 2-3 seconds for most actions.
- Scalability:
- The system should be scalable to support an increasing number of users, courses, and content.
- It should support the addition of new modules or features as the institution grows.
- Security:
- Protect sensitive data (e.g., student information, grades) through encryption.
- Implement role-based access control to restrict access to various parts of the system.
- Ensure regular security audits and vulnerability assessments.
- Reliability:
- The system should have an uptime of at least 99.9%.
- Implement robust backup and recovery processes to prevent data loss.
- Usability:
- The system should be user-friendly and intuitive for all user types (students, instructors, administrators).
- Provide a consistent user experience across different devices (desktop, tablet, mobile).
- Include help documentation and tutorials for new users.
- Maintainability:
- The system should be modular, allowing easy updates and maintenance.
- The codebase should be well-documented to facilitate future development and troubleshooting.
- Compliance:
- The system should comply with relevant educational standards and data protection regulations (e.g., GDPR).
- Ensure accessibility for users with disabilities, following standards like WCAG.
- Availability:
- The system should be available 24/7 to accommodate users in different time zones.
- Scheduled maintenance should be communicated in advance to minimize disruption.
- Data Integrity:
- Ensure the accuracy and consistency of data across the system.
- Implement transaction management to maintain data integrity during updates.
- Interoperability:
- The system should integrate smoothly with other academic and administrative systems.
- Support standard data formats (e.g., CSV, XML) for import/export.
- Response Time:
- The system should respond to user actions like course registration or content loading within 2-3 seconds.
- Large reports or complex queries should generate within 5-10 seconds.
- Auditability:
- The system should maintain logs of all critical actions for auditing purposes.
- Provide audit trails for changes in data, such as grades or course content.
