Functional requirements of Construction Management System with non-functional

Functional Requirements

1. Project Management
   • Allow users to create and manage construction projects, including defining project scope, objectives, timelines, and budgets.
   • Provide tools for project planning, scheduling, and task management.
   • Support project milestones, deadlines, and dependencies.
2. Document Management
   • Manage and store project-related documents, such as blueprints, contracts, permits, and change orders.
   • Provide version control and document tracking features.
   • Allow for document sharing and collaboration among team members.
3. Resource Management
   • Track and manage resources, including labor, equipment, and materials.
   • Allocate resources to tasks and monitor resource utilization.
   • Manage resource availability, procurement, and scheduling.
4. Budget and Cost Management
   • Create and manage project budgets, including tracking expenses and costs.
   • Handle change orders and cost adjustments.
   • Provide tools for financial reporting, including budget vs. actual cost analysis.
5. Contract Management
   • Manage contracts with clients, subcontractors, and suppliers.
   • Track contract terms, deadlines, and deliverables.
   • Handle contract amendments, renewals, and compliance.
6. Subcontractor Management
   • Manage subcontractor information, including contact details, agreements, and performance.
   • Track subcontractor work progress and payments.
   • Evaluate subcontractor performance and compliance.
7. Scheduling and Task Management
   • Create and manage project schedules, including tasks, deadlines, and dependencies.
   • Provide Gantt charts or similar tools for visual scheduling.
   • Track task progress and update schedules as needed.
8. Quality and Safety Management
   • Monitor and ensure adherence to quality standards and safety regulations.
   • Manage quality inspections, safety audits, and compliance checks.
   • Record and address quality issues and safety incidents.
9. Reporting and Analytics
   • Generate reports on project status, progress, budget, and resource utilization.
   • Provide analytics tools for evaluating project performance and identifying trends.
   • Allow customizable reporting based on project needs.
10. Communication and Collaboration
    • Facilitate communication among project team members, stakeholders, and clients.
    • Provide collaboration tools, such as messaging, forums, and shared workspaces.
    • Support notifications and alerts for project updates and milestones.
11. Risk Management
    • Identify and manage project risks, including risk assessment, mitigation, and monitoring.
    • Track risk status and implement risk response plans.
    • Provide tools for documenting and reporting risk-related issues.
12. Permit and Compliance Management
    • Manage permits and regulatory compliance for construction projects.
    • Track permit applications, approvals, and renewals.
    • Ensure adherence to local, state, and federal regulations.
13. Client and Stakeholder Management
    • Manage client and stakeholder information, including contact details and project preferences.
    • Provide tools for tracking client feedback, requests, and approvals.
    • Facilitate client and stakeholder communication and engagement.
14. Inventory and Supply Chain Management
    • Track inventory levels of construction materials and supplies.
    • Manage procurement, ordering, and delivery of materials.
    • Coordinate with suppliers and manage supply chain logistics.
15. Time Tracking and Labor Management
    • Track labor hours, attendance, and work performed.
    • Manage timesheets, payroll, and labor costs.
    • Provide tools for tracking and reporting on labor productivity.

Non-Functional Requirements

1. Performance
   • Ensure fast response times for accessing project data, generating reports, and managing tasks.
   • Handle high volumes of data and concurrent user access efficiently.
2. Scalability
   • Support the addition of new projects, users, and features as the system grows.
   • Scale to accommodate increasing data volumes and user traffic.
3. Reliability
   • Ensure high system availability with minimal downtime, especially during critical project phases.
   • Implement backup and recovery procedures to protect data and ensure business continuity.
4. Security
   • Protect project and user data with encryption, secure access controls, and regular security updates.
   • Implement measures to prevent unauthorized access, data breaches, and security vulnerabilities.
5. Usability
   • Provide an intuitive and user-friendly interface for managing projects, tasks, and resources.
   • Ensure ease of navigation, data entry, and information retrieval for users with varying levels of technical expertise.
6. Maintainability
   • Design the system for easy updates, maintenance, and troubleshooting.
   • Provide clear documentation for system administrators and support personnel.
7. Compatibility
   • Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
   • Support different operating systems and platforms to ensure a consistent user experience.
8. Data Integrity
   • Ensure accuracy and consistency of project data, budgets, and resource information.
   • Implement validation checks and error-handling mechanisms to maintain data quality.
9. Support and Documentation
   • Provide comprehensive user manuals, help guides, and support resources for troubleshooting and training.
   • Offer technical support for system issues and maintenance.
10. Auditability
    • Maintain logs of system activity, user interactions, and data changes for auditing purposes.
    • Provide audit trails for project management, financial transactions, and compliance.