Functional requirements of Exam Scheduling System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Allow students, instructors, and administrators to create accounts, log in, and manage their profiles.
   • Implement role-based access control to restrict access based on user roles (e.g., students, instructors, admins).
2. Exam Scheduling
   • Enable administrators to create and manage exam schedules, including setting dates, times, and locations.
   • Allow instructors to propose exam schedules and request changes or accommodations.
   • Support scheduling constraints, such as avoiding conflicts with other exams or classes.
3. Exam Creation and Management
   • Provide tools for creating and managing exam details, including exam type (e.g., written, oral, practical), duration, and format.
   • Allow instructors to upload or create exam papers and associated materials.
4. Student Registration for Exams
   • Enable students to register for exams through a user-friendly interface.
   • Support features for managing exam registrations, including viewing scheduled exams and canceling or rescheduling if needed.
5. Conflict Management
   • Detect and resolve scheduling conflicts, such as overlapping exams for the same student or instructor.
   • Provide tools for rescheduling or rearranging exams to address conflicts.
6. Notification and Reminders
   • Send notifications and reminders to students and instructors about upcoming exams, changes to schedules, and registration deadlines.
   • Provide options for email, SMS, or in-app notifications.
7. Exam Venue Management
   • Manage and assign exam venues or rooms, including capacity and equipment requirements.
   • Provide tools for scheduling and organizing exam logistics.
8. Reporting and Analytics
   • Generate reports on exam schedules, student registrations, and exam results.
   • Provide analytics to support exam planning, resource allocation, and performance monitoring.
9. Compliance and Documentation
   • Ensure compliance with academic policies and regulations related to exam scheduling and administration.
   • Provide documentation and reporting for compliance audits and internal reviews.
10. Integration with Other Systems
    • Integrate with student information systems or academic management systems for seamless data synchronization.
    • Support integration with calendar systems for scheduling and reminders.
11. Access Control and Security
    • Implement secure access controls to protect exam schedules and student data.
    • Ensure that only authorized users can create, modify, or view exam schedules and related information.

Non-Functional Requirements

1. Performance
   • Ensure quick response times for scheduling exams, registering students, and generating reports.
   • Handle high volumes of concurrent users and scheduling requests efficiently, especially during peak times.
2. Scalability
   • Support the addition of new courses, exams, and students as the system grows.
   • Scale to accommodate increasing numbers of exams, registrations, and system users.
3. Reliability
   • Ensure high system availability with minimal downtime.
   • Implement backup and recovery procedures to protect exam and student data and ensure business continuity.
4. Security
   • Protect sensitive exam and student data with encryption and secure access controls.
   • Implement measures to prevent unauthorized access, data breaches, and cyber threats.
5. Usability
   • Provide an intuitive and user-friendly interface for scheduling exams, managing registrations, and generating reports.
   • Ensure ease of navigation and accessibility features for users with different needs and abilities.
6. Maintainability
   • Design the system for easy updates, maintenance, and troubleshooting.
   • Provide clear documentation for system administrators, instructors, and support staff.
7. Compatibility
   • Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and operating systems.
   • Integrate seamlessly with other systems and software used in the organization.
8. Data Integrity
   • Ensure accuracy and consistency of exam schedules, student registrations, and reporting data.
   • Implement validation checks and error-handling mechanisms to maintain data quality.
9. Support and Documentation
   • Provide user manuals, help guides, and support resources for troubleshooting and training.
   • Offer technical support for system issues and maintenance.
10. Auditability
    • Maintain logs of system activity, scheduling changes, and user actions for auditing purposes.
    • Provide audit trails for exam creation, registration, and schedule modifications.