Allow users to create and manage accounts with role-based access (e.g., administrators, instructors, students).
Implement secure authentication methods, including password recovery and multi-factor authentication.
Class Creation and Management:
Enable administrators or instructors to create and manage class schedules, including details such as course name, instructor, timings, and location.
Support the creation of recurring classes with flexible scheduling options (e.g., weekly, bi-weekly).
Class Enrollment:
Allow students to search for and enroll in classes based on their interests, prerequisites, and schedule compatibility.
Provide features for managing and updating enrollment status, including waitlists and drop/add options.
Conflict Detection and Resolution:
Implement functionality to detect scheduling conflicts (e.g., overlapping classes or double-booked rooms) and provide options for resolution.
Offer tools for administrators to resolve scheduling issues and make necessary adjustments.
Calendar Integration:
Provide integration with calendar systems (e.g., Google Calendar, Microsoft Outlook) to sync class schedules and reminders.
Allow users to export class schedules to their personal calendars.
Notification and Alerts:
Send notifications to users for important events, such as class schedule changes, upcoming classes, or enrollment deadlines.
Provide customizable alert settings based on user preferences and roles.
Room and Resource Management:
Allow administrators to manage classroom or resource allocations, including booking and scheduling of rooms and equipment.
Provide visibility into room availability and resource usage.
Reporting and Analytics:
Generate reports on class schedules, enrollment statistics, and resource utilization.
Provide analytics on class performance, attendance trends, and scheduling efficiency.
Student and Instructor Profiles:
Maintain detailed profiles for students and instructors, including contact information, schedules, and academic history.
Allow users to update their profiles and view relevant class and scheduling information.
Classroom Capacity Management:
Track and manage classroom capacity to ensure that class sizes do not exceed room limits.
Provide tools for monitoring and adjusting class sizes and room assignments.
User Access and Permissions:
Implement role-based access control to restrict or grant permissions based on user roles (e.g., administrators, instructors, students).
Allow administrators to manage user roles and permissions.
Integration with Learning Management Systems (LMS):
Integrate with existing LMS or academic management systems to synchronize class schedules, course materials, and student information.
Provide data exchange capabilities with other educational tools and systems.
Non-Functional Requirements
Scalability:
The system should handle increasing numbers of users, classes, and schedules without performance issues.
Support for scaling infrastructure to accommodate growth and peak usage periods.
Performance:
Ensure fast and responsive interactions, with quick class scheduling, enrollment, and report generation.
Optimize performance to handle large volumes of data and concurrent users efficiently.
Reliability and Availability:
Ensure high availability with minimal downtime, supported by redundancy, load balancing, and failover mechanisms.
Implement regular backups and disaster recovery procedures to maintain service continuity.
Usability:
The user interface should be intuitive and user-friendly, accommodating users with varying levels of technical expertise.
Provide a consistent and seamless experience across different devices and platforms.
Security:
Implement robust security measures to protect user data, class schedules, and sensitive information, including encryption, secure authentication, and access controls.
Protect against unauthorized access, data breaches, and cyber threats.
Maintainability:
Ensure the system is easy to maintain, with clear documentation, modular design, and support for regular updates and bug fixes.
Implement automated monitoring and logging to identify and address issues promptly.
Compliance:
Ensure the system complies with relevant regulations and standards, such as data protection laws (e.g., GDPR, CCPA) and educational regulations.
Provide features to support auditing, data retention, and regulatory reporting requirements.
Data Integrity and Accuracy:
Ensure that all data collected and processed by the system is accurate, consistent, and up-to-date.
Implement validation checks and data integrity mechanisms to prevent errors and data corruption.
Localization and Internationalization:
Support multiple languages and regional settings to cater to a diverse user base.
Allow easy adaptation of the system to meet local regulations and cultural practices.
Accessibility:
Ensure that the system is accessible to users with disabilities, following web accessibility standards (e.g., WCAG).
Provide features such as screen reader compatibility, keyboard navigation, and adjustable text sizes.
Privacy and Data Ownership:
Ensure that users retain ownership of their data and can easily control, access, and delete their information.
Provide transparency regarding data usage, sharing, and storage practices, with clear consent mechanisms.
