User Registration and Login: Allow users to register, log in, and manage their accounts. Users may include hospital staff, inventory managers, and administrators.
Role-Based Access: Define roles with specific permissions (e.g., inventory managers, procurement officers, pharmacists) and ensure appropriate access control.
Profile Management: Enable users to update their personal information, contact details, and roles.
Inventory Management
Stock Tracking: Track the quantity and status of medical supplies, equipment, and pharmaceuticals in real-time.
Item Categorization: Categorize inventory items into different groups, such as medications, surgical supplies, and diagnostic equipment.
Stock Levels: Monitor and set minimum stock levels to avoid shortages.
Procurement Management
Purchase Orders: Create and manage purchase orders for inventory replenishment.
Supplier Management: Maintain a list of suppliers with contact details, product offerings, and pricing.
Order Tracking: Track the status of purchase orders from creation to delivery.
Receiving and Inspection
Goods Receipt: Record and verify received inventory items against purchase orders.
Inspection: Conduct quality inspections of received goods to ensure they meet required standards.
Distribution and Usage
Inventory Distribution: Manage the distribution of inventory items to various departments within the hospital.
Usage Tracking: Track the usage of inventory items, including the allocation of supplies to patients or procedures.
Reporting and Analytics
Inventory Reports: Generate reports on inventory levels, usage, and trends.
Procurement Reports: Provide reports on procurement activities, including order status and supplier performance.
Audit Trails: Maintain logs of all inventory transactions for auditing purposes.
Alerts and Notifications
Low Stock Alerts: Notify users when inventory levels fall below predefined thresholds.
Order Status Updates: Send notifications regarding the status of purchase orders and deliveries.
Expiration Alerts: Alert users about approaching expiration dates for pharmaceuticals and perishable items.
Integration
Hospital Management System Integration: Integrate with other hospital management systems, such as electronic health records (EHR) and financial systems.
Barcode/RFID Integration: Support integration with barcode or RFID systems for efficient tracking and management of inventory items.
Security and Privacy
Data Protection: Implement security measures to protect sensitive inventory data, including encryption and access controls.
Access Control: Ensure that only authorized personnel can access or modify inventory data and perform sensitive operations.
Non-Functional Requirements
Performance
Response Time: Ensure quick response times for inventory searches, updates, and reporting functions.
Scalability: Design the system to handle increasing volumes of inventory data and transactions without performance issues.
Reliability
Uptime: Aim for high system availability with minimal downtime (e.g., 99.9% uptime).
Error Handling: Implement robust error detection and recovery mechanisms to maintain system stability.
Security
Data Encryption: Use encryption to protect data during transmission and storage, particularly sensitive inventory information.
Authentication and Authorization: Implement strong authentication and authorization measures to prevent unauthorized access.
Compliance: Adhere to relevant regulations and standards for data protection, such as GDPR or HIPAA.
Usability
User Interface: Design an intuitive and user-friendly interface for ease of navigation by hospital staff and inventory managers.
Training and Support: Provide training materials and support resources to help users effectively utilize the system.
Compatibility
Device Compatibility: Ensure the system is accessible across various devices, including desktops, tablets, and smartphones.
Browser Compatibility: Support major web browsers to accommodate different user preferences.
Maintainability
Code Quality: Develop clean, well-documented code to facilitate maintenance and future updates.
Modular Design: Use a modular architecture to allow for easy enhancements and scalability.
Backup and Recovery
Data Backup: Implement regular automated backups to prevent data loss and ensure data integrity.
Disaster Recovery: Develop and test a disaster recovery plan to restore system functionality in case of major failures.
Support and Documentation
Help Desk: Provide support through helpdesk tickets, live chat, or email.
Documentation: Offer comprehensive user guides, system manuals, and troubleshooting documentation.
Scalability
System Growth: Design the system to accommodate future expansion, including additional features, inventory items, and user base growth.
Load Handling: Ensure the system can manage varying loads and peak usage times effectively.
