Allow job seekers and employers to create accounts with basic information, such as email, name, and password.
Implement email verification for account activation.
User Profiles:
Job seekers should be able to create and update their profiles, including personal details, resumes, cover letters, and skills.
Employers should manage company profiles with information like company overview, logo, and contact details.
Role-Based Access Control:
Implement different access levels for job seekers, employers, and administrators with specific permissions for each role.
Job Posting and Management:
Job Posting:
Employers should be able to post job openings with details like job title, description, requirements, location, salary range, and application deadline.
Job Categorization:
Support categorization of jobs by industry, location, experience level, and type (full-time, part-time, remote).
Job Editing and Deletion:
Employers should be able to edit or delete job postings as needed.
Job Expiry:
Automatically archive or delete job postings after the application deadline or a specified period.
Job Search and Filtering:
Search Functionality:
Job seekers should be able to search for jobs based on keywords, location, industry, company, or job type.
Advanced Filters:
Provide advanced filters for refining search results, such as salary range, experience level, education, and job posting date.
Save Searches:
Allow users to save their search criteria and receive notifications of new jobs matching their preferences.
Application Management:
Job Application:
Job seekers should be able to apply for jobs directly through the portal by submitting their resumes and cover letters.
Application Tracking:
Provide a dashboard for job seekers to track the status of their applications (e.g., submitted, viewed, shortlisted, rejected).
Resume Upload:
Allow job seekers to upload multiple resumes and cover letters tailored to different job applications.
Application Notifications:
Send notifications to job seekers when their application status changes (e.g., when viewed by an employer, shortlisted, or rejected).
Employer Features:
Applicant Tracking System (ATS):
Employers should be able to track and manage applications received for each job posting, including sorting, filtering, and shortlisting candidates.
Candidate Search:
Employers should be able to search the job portal’s database of resumes to find suitable candidates.
Bulk Actions:
Enable bulk actions like mass emailing, rejecting, or shortlisting multiple candidates at once.
Job Posting Plans:
Offer different job posting plans (e.g., free, premium) with varying features like featured listings, highlighted jobs, and access to candidate databases.
Communication and Notifications:
Messaging System:
Implement an internal messaging system for direct communication between job seekers and employers.
Email Notifications:
Send automated email notifications to users about new job postings, application status updates, and other relevant activities.
In-App Notifications:
Provide in-app notifications for real-time updates on job postings, applications, and messages.
Resume Builder:
Resume Templates:
Provide job seekers with pre-designed resume templates to create or update their resumes directly on the portal.
Resume Preview and Download:
Allow users to preview their resumes and download them in different formats (e.g., PDF, Word).
Interview Scheduling:
Interview Invitations:
Employers should be able to send interview invitations to shortlisted candidates with options to schedule interviews.
Interview Calendar:
Integrate with calendar systems (e.g., Google Calendar, Outlook) to schedule and manage interview appointments.
Payment Processing:
Job Posting Payments:
Implement payment processing for premium job posting services, featuring jobs, and access to resume databases.
Subscription Plans:
Offer subscription plans for employers with different levels of access and features.
Payment Methods:
Support various payment methods, including credit/debit cards, PayPal, and bank transfers.
Invoice Generation:
Automatically generate invoices for payments made by employers.
Reporting and Analytics:
Job Performance Reports:
Provide employers with reports on the performance of their job postings, including the number of views, applications, and conversion rates.
User Analytics:
Offer analytics for job seekers, showing their profile views, application success rates, and other relevant metrics.
Custom Reports:
Allow administrators and employers to generate custom reports based on specific criteria.
Admin Panel:
User Management:
Admins should be able to manage all user accounts, including banning or deleting accounts as needed.
Content Moderation:
Implement tools for admins to review and approve job postings, user profiles, and other content submitted to the portal.
System Monitoring:
Provide real-time monitoring of system performance, user activity, and potential security threats.
Backup and Restore:
Implement automated backup and restore features to protect against data loss.
Non-Functional Requirements
Performance:
The system should handle a large number of concurrent users, especially during peak usage times (e.g., after job postings are made public).
Response times for critical operations (e.g., job search, application submission) should be under 2-3 seconds.
Scalability:
The system should be scalable to accommodate increasing numbers of users, job postings, and applications as the portal grows.
Support for cloud-based infrastructure to ensure scalability and high availability.
Security:
Implement robust security measures to protect user data, including encryption of sensitive information like passwords and personal details.
Regularly update security protocols and conduct vulnerability assessments to prevent data breaches.
Support multi-factor authentication (MFA) for accessing sensitive features.
Reliability:
Ensure an uptime of at least 99.9% to support continuous operations.
Implement redundancy and failover mechanisms to ensure system availability even during hardware failures or network issues.
Usability:
Provide an intuitive user interface that is easy to navigate for all user types (job seekers, employers, admins).
Ensure a consistent user experience across all devices, including desktops, tablets, and smartphones.
Include comprehensive help documentation, FAQs, and customer support features.
Maintainability:
The system should be modular, allowing for easy updates, maintenance, and integration of new features.
Ensure the codebase is well-documented to facilitate future development and troubleshooting.
Compliance:
Ensure the system complies with relevant data protection regulations, such as GDPR, CCPA, and other regional laws.
Implement features that allow users to manage their data, including consent, access, and deletion requests.
Availability:
The system should be available 24/7 with minimal planned downtime for maintenance.
Use load balancing and other techniques to ensure consistent performance even during peak usage.
Interoperability:
The system should integrate seamlessly with third-party services such as payment gateways, email services, and calendar systems.
Support standard data formats (e.g., CSV, XML, JSON) for importing and exporting data.
Data Integrity:
Ensure the accuracy and consistency of data across the system, particularly for job postings, applications, and user profiles.
Implement transaction management to maintain data integrity during concurrent operations.
Response Time:
Critical operations like job search, application submission, and profile management should complete within 2-3 seconds.
More complex tasks, such as report generation, should complete within 5-10 seconds.
Auditability:
Maintain detailed logs of all significant actions (e.g., job postings, application submissions) for audit purposes.
Provide audit trails for monitoring user activities and ensuring compliance with regulatory standards.
