Functional requirements of Online Internship Portal with non-functional

Functional Requirements

1. User Registration and Authentication:
   • Allow users (students, employers, and administrators) to create accounts and log in securely.
   • Provide secure login options using email, social media accounts, or third-party services (e.g., LinkedIn).
   • Support role-based access control, with different functionalities available for students, employers, and administrators.
2. Profile Management:
   • Allow students to create and update their profiles, including personal details, educational background, skills, resume upload, and work experience.
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   • Enable employers to create and manage company profiles, including company information, contact details, and available internship positions.
   • Allow administrators to manage all user profiles, including verification and approval of employers and students.
3. Internship Posting and Management:
   • Allow employers to post internship opportunities, specifying details such as job title, description, requirements, location, duration, stipend, and application deadline.
   • Enable employers to edit or remove their internship postings.
   • Allow students to browse and search for internships using filters such as location, industry, duration, stipend, and start date.
4. Application Process:
   • Allow students to apply for internships directly through the portal by submitting their profiles or uploading customized resumes and cover letters.
   • Enable employers to review applications, shortlist candidates, and manage the hiring process through the portal.
   • Provide notifications to students about the status of their applications (e.g., received, shortlisted, rejected).
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5. Search and Filter Functionality:
   • Provide robust search and filtering options for both students and employers.
   • Students should be able to search internships by keyword, industry, company, location, and more.
   • Employers should be able to search and filter candidate profiles based on criteria such as education, skills, and work experience.
6. Communication and Messaging:
   • Provide an internal messaging system that allows students and employers to communicate directly through the platform.
   • Support sending and receiving messages, including attachments like resumes, cover letters, or additional documents.
   • Notify users of new messages or updates through email or in-app notifications.
7. Recommendation System:
   • Implement a recommendation engine that suggests internships to students based on their profiles, skills, and past applications.
   • Provide employers with candidate recommendations based on their internship postings and requirements.
8. Dashboard and Analytics:
   • Provide students with a dashboard to track their applications, view recommended internships, and manage their profile.
   • Offer employers a dashboard to monitor internship postings, review applications, and manage candidate interactions.
   • Administrators should have access to an analytics dashboard that provides insights into platform usage, application trends, and user engagement.
9. Review and Feedback System:
   • Allow students to leave reviews and feedback on internships they have completed.
   • Enable employers to provide feedback on candidates they have hired as interns.
   • Display ratings and reviews to help guide future candidates and employers.
10. Certification and Acknowledgment:
    • Provide a system for generating and distributing certificates of completion for students who finish their internships.
    • Allow employers to upload or approve certificates that can be automatically sent to students upon successful internship completion.
11. Admin Panel:
    • Provide administrators with tools to manage user accounts, approve or reject employer registrations, and monitor platform activity.
    • Enable administrators to manage content, such as internship postings, user reviews, and notifications.
    • Allow administrators to generate reports and export data for analysis.
12. Payment and Monetization (if applicable):
    • If the portal includes paid services (e.g., premium job postings, featured internships, resume building), integrate secure payment gateways.
    • Allow users to purchase services through the platform, with options for invoices and receipts.

Non-Functional Requirements

1. Scalability:
   • The system should be able to handle an increasing number of users, internship postings, and applications without performance degradation.
   • Support for scaling to accommodate additional features or integrations as the platform grows.
2. Security:
   • Implement strong encryption for data transmission and storage, ensuring the security of user information, particularly personal details and payment data.
   • Employ secure authentication mechanisms and protect against unauthorized access.
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   • Regularly update security protocols and perform security audits to prevent data breaches.
3. Performance:
   • The platform should load quickly, providing a smooth and responsive user experience.
   • Ensure the system can handle multiple concurrent users, especially during peak times such as internship application deadlines.
4. Reliability and Availability:
   • Ensure high availability of the platform, with minimal downtime to support continuous access for users.
   • Implement redundancy and failover mechanisms to maintain service continuity in case of system failures.
5. Usability:
   • The user interface should be intuitive, user-friendly, and accessible, with minimal training required to navigate the platform.
   • Ensure that the platform is easy to use across different devices and platforms, including desktops, tablets, and smartphones.
6. Interoperability:
   • The system should be compatible with various third-party tools and services, such as email systems, payment gateways, and social media platforms.
   • Support integration with external systems, such as university career services or job boards, for seamless data exchange.
7. Maintainability:
   • The platform should be easy to maintain, with clear documentation and a modular design that supports regular updates and bug fixes.
   • Implement automated monitoring and logging to quickly identify and resolve issues.
8. Compliance:
   • Ensure the platform complies with relevant regulations and standards, such as data protection laws (e.g., GDPR) and employment regulations.
   • Provide features to support auditing, data retention, and regulatory reporting.
9. Data Integrity and Accuracy:
   • Ensure that all data, including user profiles, applications, and internship postings, is accurate and consistent.
   • Implement validation checks and data integrity mechanisms to prevent errors or data corruption.
10. Localization and Internationalization:
    • Support multiple languages, currencies, and regional settings to cater to a global audience.
    • Allow for easy adaptation of the platform to different markets and regions, including compliance with local regulations.
11. Accessibility:
    • Ensure that the platform is accessible to users with disabilities, following web accessibility standards (e.g., WCAG).
    • Provide features like screen reader compatibility, keyboard navigation, and adjustable text sizes.