Registration and Login: Allow users to register, log in, and manage their profiles.
Role-Based Access: Define roles and permissions (e.g., attorneys, paralegals, clients, administrators) with specific access rights.
Document Management
Document Upload and Storage: Enable users to upload, store, and manage legal documents securely.
Document Organization: Provide tools to categorize and organize documents into folders or tags for easy retrieval.
Version Control: Maintain version history for documents to track changes and updates.
Document Retrieval and Search
Search Functionality: Offer advanced search capabilities to locate documents based on keywords, metadata, tags, or document content.
Filtering and Sorting: Allow users to filter and sort documents based on various criteria such as date, type, or author.
Collaboration and Sharing
Document Sharing: Enable secure sharing of documents with specific users or groups with defined access levels (e.g., view-only, edit).
Collaboration Tools: Provide tools for commenting, annotating, and reviewing documents collaboratively.
Document Editing and Annotation
Editing Features: Allow users to edit documents directly within the system or integrate with external document editing tools.
Annotation Tools: Provide tools for adding comments, highlights, and notes to documents.
Workflow and Approval
Approval Processes: Implement workflow management features for document review and approval processes.
Task Assignment: Allow users to assign tasks related to document preparation, review, or approval.
Audit and Compliance
Audit Trails: Maintain an audit trail to track document access, modifications, and actions performed by users.
Compliance Checks: Ensure that documents and processes comply with legal and regulatory requirements.
Integration with External Systems
Integration with Legal Tools: Integrate with other legal tools and systems, such as case management or legal research platforms.
API Access: Provide API access for integration with other systems and automation of document-related tasks.
Reporting and Analytics
Document Reports: Generate reports on document usage, status, and history.
Compliance Reports: Provide reports to track compliance with regulatory requirements and internal policies.
Security and Access Control
Data Encryption: Ensure the security of stored and transmitted documents through encryption.
Access Control: Implement role-based access control to restrict document access based on user roles and permissions.
Admin Panel
Dashboard: Provide administrators with a dashboard to manage users, documents, and system settings.
User Management: Allow admins to manage user roles, permissions, and access levels.
Non-Functional Requirements
Performance
Speed: Ensure fast response times for document retrieval, search, and retrieval operations.
Scalability: Design the system to handle increasing volumes of documents, users, and data efficiently.
Reliability
Availability: Ensure high availability with minimal downtime for users to access and manage documents.
Error Handling: Implement robust error handling to manage issues and maintain system stability.
Security
Data Protection: Use encryption and secure protocols to protect sensitive legal documents and user data.
Authentication and Authorization: Implement strong authentication methods and role-based access control to safeguard user accounts and data.
Usability
User Interface: Design an intuitive and user-friendly interface for easy navigation and document management.
Accessibility: Ensure the system is accessible to users with disabilities and supports various devices and browsers.
Maintainability
Code Quality: Develop clean, modular, and well-documented code to facilitate future maintenance and updates.
Documentation: Provide comprehensive documentation for users, legal professionals, and administrators.
Compliance
Regulatory Standards: Ensure compliance with relevant legal and regulatory standards, such as data protection laws (e.g., GDPR) and industry-specific regulations.
Data Privacy: Adhere to data privacy laws to protect user and document information.
Interoperability
Integration Compatibility: Ensure compatibility with other legal and document management tools for seamless data exchange and functionality.
Backup and Recovery
Data Backup: Implement regular backups to prevent data loss and ensure data integrity.
Disaster Recovery: Develop a disaster recovery plan to restore operations in case of major disruptions.
