Functional requirements of Online Project Management Tool with non-functional

Functional Requirements

1. User Management
   • Registration and Login: Users should be able to register, log in, and manage their profiles.
   • Role Management: Define roles and permissions (e.g., project managers, team members, clients) with specific access rights.
2. Project Creation and Management
   • Project Setup: Allow users to create new projects, define project goals, scope, and timelines.
   • Project Details: Include project details such as descriptions, milestones, deadlines, and resources.
3. Task Management
   • Task Creation: Users should be able to create, assign, and manage tasks within projects.
   • Task Tracking: Track the progress of tasks, set deadlines, and update statuses (e.g., to-do, in progress, completed).
   • Subtasks: Support the creation of subtasks to break down complex tasks.
4. Team Collaboration
   • Communication Tools: Provide features for team communication, such as messaging, comments, and file sharing.
   • Notifications: Notify team members about task updates, deadlines, and project changes.
5. Resource Management
   • Resource Allocation: Allocate resources (e.g., team members, equipment) to tasks and track their utilization.
   • Availability Tracking: Track the availability and workload of team members.
6. Time Tracking
   • Time Logging: Allow users to log hours worked on tasks and projects.
   • Timesheets: Provide timesheet management and approval workflows.
7. Document Management
   • File Storage: Enable users to upload, store, and manage project-related documents.
   • Version Control: Track changes and versions of documents to maintain an audit trail.
8. Project Reporting and Analytics
   • Progress Reports: Generate reports on project progress, task completion, and team performance.
   • Dashboards: Provide visual dashboards with key project metrics and performance indicators.
9. Budget Management
   • Cost Tracking: Track project expenses and compare them with the budget.
   • Budget Planning: Set and manage budgets for projects and track financial performance.
10. Integrations
    • Third-Party Integrations: Integrate with other tools and services (e.g., email, calendar, CRM, accounting software) for enhanced functionality.
11. Permission and Access Control
    • Access Rights: Define and manage user access levels to ensure data security and privacy.
12. Task Dependencies and Scheduling
    • Gantt Charts: Visualize project timelines and task dependencies using Gantt charts.
    • Scheduling: Support scheduling of tasks and milestones with automatic updates.

Non-Functional Requirements

1. Performance
   • Speed: Ensure fast response times for loading projects, updating tasks, and generating reports.
   • Scalability: Design the system to handle an increasing number of users, projects, and tasks efficiently.
2. Reliability
   • Availability: Ensure high availability with minimal downtime and reliable access to the system.
   • Error Handling: Implement robust error handling and recovery mechanisms to maintain system stability.
3. Security
   • Data Protection: Use encryption and secure protocols to protect sensitive project and user data.
   • Authentication and Authorization: Implement strong authentication methods and role-based access control to protect data and functionality.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface for ease of use and navigation.
   • Accessibility: Ensure the system is accessible to users with disabilities and supports various devices and browsers.
5. Maintainability
   • Code Quality: Develop clean, modular, and well-documented code to facilitate maintenance and updates.
   • Documentation: Provide comprehensive user and system documentation.
6. Compliance
   • Regulatory Standards: Ensure compliance with relevant regulations and industry standards, such as data protection laws (e.g., GDPR).
7. Interoperability
   • Integration Compatibility: Ensure compatibility with other systems and tools for seamless integration and data exchange.
8. Backup and Recovery
   • Data Backup: Implement regular backups to prevent data loss and ensure data integrity.
   • Disaster Recovery: Develop a disaster recovery plan to restore operations in case of major disruptions.