Registration and Login: Allow candidates, recruiters, and administrators to register, log in, and manage their profiles.
Role-Based Access: Define roles and permissions (e.g., job seekers, HR managers, hiring managers) with specific access rights.
Job Posting and Management
Create Job Listings: Enable recruiters to create and post job listings with details such as job title, description, requirements, and location.
Manage Listings: Allow recruiters to edit, update, or remove job postings as needed.
Job Templates: Provide templates for commonly used job postings to streamline the process.
Application Process
Submit Applications: Allow candidates to apply for jobs online by submitting resumes, cover letters, and other required documents.
Application Tracking: Enable recruiters to track the status of each application and manage candidate pipelines.
Resume Parsing: Support automatic extraction of key information from resumes for easier candidate evaluation.
Candidate Screening and Evaluation
Screening Tools: Provide tools for initial candidate screening, including keyword searches and filter options.
Interview Scheduling: Facilitate scheduling and management of interviews, including sending invitations and tracking availability.
Assessment Integration: Integrate with assessment tools for skills testing and pre-employment evaluations.
Communication and Collaboration
Messaging System: Enable direct communication between recruiters and candidates through secure messaging.
Feedback and Notes: Allow recruiters to add notes and feedback on candidates for collaboration and decision-making.
Reporting and Analytics
Recruitment Metrics: Generate reports on key metrics such as time-to-fill, cost-per-hire, and source of hire.
Candidate Insights: Provide insights into candidate demographics, application trends, and recruitment effectiveness.
Custom Reports: Allow users to create custom reports based on specific criteria or needs.
Integration with External Systems
Job Boards: Integrate with external job boards and social media platforms for posting job listings.
HR Systems: Connect with existing HR and payroll systems for seamless data exchange and management.
Admin Panel
Dashboard: Provide administrators with a dashboard to manage users, job postings, and system settings.
System Configuration: Allow admins to configure system settings, such as application workflows, user permissions, and notifications.
Security and Compliance
Data Protection: Ensure the security of user data and application information through encryption and secure access controls.
Compliance: Adhere to relevant regulations and standards, such as data protection laws (e.g., GDPR) and employment regulations.
Non-Functional Requirements
Performance
Speed: Ensure fast response times for job searches, application submissions, and reporting.
Scalability: Design the system to handle increasing numbers of users, job postings, and applications efficiently.
Reliability
Availability: Ensure high availability with minimal downtime for users to access the system and manage recruitment activities.
Error Handling: Implement robust error handling to manage issues and maintain system stability.
Security
Data Protection: Use encryption and secure protocols to protect sensitive user and application data.
Authentication and Authorization: Implement strong authentication methods and role-based access control to safeguard user accounts and data.
Usability
User Interface: Design an intuitive and user-friendly interface for easy navigation and interaction with job postings and application processes.
Accessibility: Ensure the system is accessible to users with disabilities and supports various devices and browsers.
Maintainability
Code Quality: Develop clean, modular, and well-documented code to facilitate future maintenance and updates.
Documentation: Provide comprehensive documentation for users, recruiters, and administrators.
Compliance
Regulatory Standards: Ensure compliance with relevant recruitment and employment regulations, such as anti-discrimination laws and data protection regulations.
Data Privacy: Adhere to data privacy laws to protect user and application information.
Interoperability
Integration Compatibility: Ensure compatibility with other recruitment tools, HR systems, and external platforms for seamless data exchange and functionality.
Backup and Recovery
Data Backup: Implement regular backups to prevent data loss and ensure data integrity.
Disaster Recovery: Develop a disaster recovery plan to restore operations in case of major disruptions.
