Account Creation: Allow users to create accounts for administrators, teachers, students, and parents using email, phone numbers, or other identifiers.
Profile Management: Users can manage and update their profiles, including personal information, contact details, and roles.
Role Management: Support different user roles with varying access levels and permissions (e.g., admin, teacher, student, parent).
Attendance Recording:
Daily Attendance: Allow teachers to record student attendance daily or per class session, marking students as present, absent, or late.
Multiple Methods: Provide various methods for recording attendance, such as manual entry, barcode scanning, or biometric systems.
Class and Subject Management: Support attendance tracking for different classes and subjects, including the ability to handle multiple sections or periods.
Attendance Tracking:
Real-Time Updates: Update attendance records in real-time to reflect current data.
Absence Notifications: Send automatic notifications to parents or guardians when their child is marked absent.
Attendance History: Allow teachers, students, and parents to view historical attendance records.
Reporting and Analytics:
Attendance Reports: Generate reports on attendance patterns, including daily, weekly, and monthly summaries.
Performance Analysis: Provide analytics on student attendance trends, including frequent absences or tardiness.
Custom Reports: Allow administrators to create and customize reports based on specific criteria and needs.
Student and Parent Interaction:
Attendance Dashboard: Provide a dashboard for students and parents to view attendance records and trends.
Notifications and Alerts: Send reminders and alerts about upcoming classes, absences, or attendance-related issues.
Communication Tools: Include messaging or notification systems for communication between teachers, students, and parents regarding attendance.
Administrative Functions:
System Configuration: Allow admins to configure system settings, including attendance policies, notification preferences, and user roles.
User Management: Admins can add, remove, or modify user accounts and roles.
Class and Schedule Management: Manage class schedules, including adding or modifying class times, subjects, and teacher assignments.
Integration with External Systems:
Gradebook Integration: Optionally integrate with gradebooks or academic performance systems to correlate attendance with academic progress.
School Management Systems: Integrate with other school management systems for synchronized student data and administrative functions.
Security and Compliance:
Data Privacy: Ensure secure handling and storage of student attendance data, complying with relevant data protection regulations (e.g., GDPR, FERPA).
Access Control: Enforce role-based access controls to restrict access to sensitive data and system features.
Mobile and Web Access:
Mobile Accessibility: Provide mobile access to the system for recording and viewing attendance on smartphones and tablets.
Web Interface: Ensure the platform is accessible via standard web browsers on desktops and laptops.
Non-Functional Requirements
Performance:
Speed: Ensure fast load times for the platform, quick response times for attendance recording, and real-time updates.
Scalability: The system should handle increasing numbers of users, students, and attendance records without performance degradation.
Reliability:
Uptime: Aim for high availability with minimal downtime to ensure continuous access to the attendance system.
Backup and Recovery: Implement regular backups and a disaster recovery plan to protect data and ensure business continuity.
Security:
Data Protection: Implement encryption and secure storage for sensitive student and attendance data.
Access Control: Enforce role-based access controls to prevent unauthorized access to data and system features.
Authentication: Use secure authentication methods (e.g., two-factor authentication) to protect user accounts.
Maintainability:
Code Quality: Maintain clean, well-documented code to facilitate easy updates and maintenance.
Modularity: Design the system in a modular way to allow for easy addition of new features and updates.
Compatibility:
Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari, Edge).
Mobile Responsiveness: The platform should be fully functional on various mobile devices and screen sizes.
Usability:
User Interface: Design an intuitive and user-friendly interface for teachers, students, and parents.
Accessibility: Ensure the platform is accessible to users with disabilities, following WCAG guidelines.
Localization:
Multilingual Support: Provide the platform in multiple languages if serving a diverse user base.
Regional Customization: Allow for region-specific content, compliance, and system configurations.
Analytics and Reporting:
Data Insights: Provide actionable insights into attendance trends, student engagement, and administrative efficiency.
Custom Reporting: Allow administrators to generate and customize reports based on specific criteria.
