Functional requirements of Online School Attendance System with non-functional

Functional Requirements

1. User Management:
   • Account Creation: Allow users to create accounts for administrators, teachers, students, and parents using email, phone numbers, or other identifiers.
   • Profile Management: Users can manage and update their profiles, including personal information, contact details, and roles.
   • Role Management: Support different user roles with varying access levels and permissions (e.g., admin, teacher, student, parent).
   Advertisement
2. Attendance Recording:
   • Daily Attendance: Allow teachers to record student attendance daily or per class session, marking students as present, absent, or late.
   • Multiple Methods: Provide various methods for recording attendance, such as manual entry, barcode scanning, or biometric systems.
   • Class and Subject Management: Support attendance tracking for different classes and subjects, including the ability to handle multiple sections or periods.
3. Attendance Tracking:
   • Real-Time Updates: Update attendance records in real-time to reflect current data.
   • Absence Notifications: Send automatic notifications to parents or guardians when their child is marked absent.
   Advertisement
   • Attendance History: Allow teachers, students, and parents to view historical attendance records.
4. Reporting and Analytics:
   • Attendance Reports: Generate reports on attendance patterns, including daily, weekly, and monthly summaries.
   • Performance Analysis: Provide analytics on student attendance trends, including frequent absences or tardiness.
   • Custom Reports: Allow administrators to create and customize reports based on specific criteria and needs.
5. Student and Parent Interaction:
   • Attendance Dashboard: Provide a dashboard for students and parents to view attendance records and trends.
   • Notifications and Alerts: Send reminders and alerts about upcoming classes, absences, or attendance-related issues.
   • Communication Tools: Include messaging or notification systems for communication between teachers, students, and parents regarding attendance.
6. Administrative Functions:
   • System Configuration: Allow admins to configure system settings, including attendance policies, notification preferences, and user roles.
   • User Management: Admins can add, remove, or modify user accounts and roles.
   • Class and Schedule Management: Manage class schedules, including adding or modifying class times, subjects, and teacher assignments.
7. Integration with External Systems:
   • Gradebook Integration: Optionally integrate with gradebooks or academic performance systems to correlate attendance with academic progress.
   • School Management Systems: Integrate with other school management systems for synchronized student data and administrative functions.
8. Security and Compliance:
   • Data Privacy: Ensure secure handling and storage of student attendance data, complying with relevant data protection regulations (e.g., GDPR, FERPA).
   • Access Control: Enforce role-based access controls to restrict access to sensitive data and system features.
9. Mobile and Web Access:
   • Mobile Accessibility: Provide mobile access to the system for recording and viewing attendance on smartphones and tablets.
   • Web Interface: Ensure the platform is accessible via standard web browsers on desktops and laptops.

Non-Functional Requirements

1. Performance:
   • Speed: Ensure fast load times for the platform, quick response times for attendance recording, and real-time updates.
   • Scalability: The system should handle increasing numbers of users, students, and attendance records without performance degradation.
   Advertisement
2. Reliability:
   • Uptime: Aim for high availability with minimal downtime to ensure continuous access to the attendance system.
   • Backup and Recovery: Implement regular backups and a disaster recovery plan to protect data and ensure business continuity.
3. Security:
   • Data Protection: Implement encryption and secure storage for sensitive student and attendance data.
   • Access Control: Enforce role-based access controls to prevent unauthorized access to data and system features.
   • Authentication: Use secure authentication methods (e.g., two-factor authentication) to protect user accounts.
4. Maintainability:
   • Code Quality: Maintain clean, well-documented code to facilitate easy updates and maintenance.
   • Modularity: Design the system in a modular way to allow for easy addition of new features and updates.
5. Compatibility:
   • Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari, Edge).
   • Mobile Responsiveness: The platform should be fully functional on various mobile devices and screen sizes.
6. Usability:
   • User Interface: Design an intuitive and user-friendly interface for teachers, students, and parents.
   • Accessibility: Ensure the platform is accessible to users with disabilities, following WCAG guidelines.
7. Localization:
   • Multilingual Support: Provide the platform in multiple languages if serving a diverse user base.
   • Regional Customization: Allow for region-specific content, compliance, and system configurations.
8. Analytics and Reporting:
   • Data Insights: Provide actionable insights into attendance trends, student engagement, and administrative efficiency.
   • Custom Reporting: Allow administrators to generate and customize reports based on specific criteria.