Functional requirements of Online Time Management System with non-functional
Projects Inventory
Functional Requirements
User Management
Registration and Login: Allow users to register, log in, and manage their profiles.
Role-Based Access: Define roles and permissions (e.g., individual users, managers, administrators) with specific access rights.
Time Tracking
Task Logging: Enable users to log time spent on various tasks and projects.
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Automated Tracking: Provide options for automated time tracking through integrations with other tools or software.
Time Entries: Allow users to create, edit, and delete time entries with details such as task description, duration, and project association.
Task and Project Management
Task Creation and Assignment: Enable users to create and assign tasks with deadlines, priorities, and descriptions.
Project Tracking: Track time spent on different projects and manage project-related tasks and milestones.
Task Lists: Provide features for creating and managing to-do lists and task categories.
Scheduling and Reminders
Calendar Integration: Integrate with calendar applications to display scheduled tasks, appointments, and deadlines.
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Reminders and Alerts: Send notifications and reminders for upcoming tasks, deadlines, and meetings.
Reporting and Analytics
Time Reports: Generate reports on time spent on tasks, projects, and activities.
Productivity Analysis: Provide analytics on productivity, including time spent on productive vs. non-productive tasks.
Custom Reports: Allow users to create custom reports based on specific criteria or metrics.
Integration with External Tools
Calendar Sync: Sync with external calendar applications (e.g., Google Calendar, Outlook).
Project Management Tools: Integrate with project management tools (e.g., Asana, Trello) for seamless task and project tracking.
Time Tracking APIs: Provide API access for integrating with other time tracking and management systems.
Admin Panel
Dashboard: Provide administrators with a dashboard to manage users, view system activity, and configure settings.
User Management: Allow admins to manage user roles, permissions, and access levels.
Data Management
Data Export: Enable users to export time logs, reports, and other data in various formats (e.g., CSV, PDF).
Data Import: Allow users to import data from external sources or previous systems.
Security and Compliance
Data Protection: Ensure the security of time logs and user data through encryption and secure access controls.
Compliance: Adhere to relevant regulations and standards, such as data protection laws (e.g., GDPR).
Customization and Personalization
User Preferences: Allow users to customize their dashboard, reports, and notifications based on personal preferences.
Theme Options: Provide options for customizing the user interface appearance.
Non-Functional Requirements
Performance
Speed: Ensure fast response times for time tracking, task management, and report generation.
Scalability: Design the system to handle increasing numbers of users, tasks, and projects efficiently.
Reliability
Availability: Ensure high availability with minimal downtime for users to access and manage time-related activities.
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Error Handling: Implement robust error handling to manage issues and maintain system stability.
Security
Data Protection: Use encryption and secure protocols to protect sensitive time tracking data and user information.
Authentication and Authorization: Implement strong authentication methods and role-based access control to safeguard user accounts and data.
Usability
User Interface: Design an intuitive and user-friendly interface for easy navigation and interaction with time management features.
Accessibility: Ensure the system is accessible to users with disabilities and supports various devices and browsers.
Maintainability
Code Quality: Develop clean, modular, and well-documented code to facilitate future maintenance and updates.
Documentation: Provide comprehensive documentation for users, administrators, and developers.
Compliance
Regulatory Standards: Ensure compliance with relevant regulations, such as data protection laws and industry standards.
Data Privacy: Adhere to data privacy laws to protect user and time tracking information.
Interoperability
Integration Compatibility: Ensure compatibility with other time management tools, project management systems, and external platforms for seamless data exchange and functionality.
Backup and Recovery
Data Backup: Implement regular backups to prevent data loss and ensure data integrity.
Disaster Recovery: Develop a disaster recovery plan to restore operations in case of major disruptions.