Registration and Login: Allow club members to register, log in, and manage their profiles, including personal information and membership status.
Role-Based Access: Define roles and permissions (e.g., members, administrators, election officials) with specific access rights.
Voting Management
Election Setup: Enable administrators to create and manage elections or polls, including defining candidates, proposals, and voting options.
Voting Period: Set and manage voting periods, including start and end times for each election or poll.
Ballot Design: Design and customize ballots to include various types of votes (e.g., single-choice, multiple-choice).
Voting Process
Vote Casting: Allow members to cast their votes securely, including options for selecting candidates or choosing from proposals.
Vote Confirmation: Provide confirmation to users after their votes have been successfully cast.
Vote Editing: Allow users to change their votes within the allowed voting period if needed.
Vote Counting and Results
Automated Counting: Automatically count votes and tally results as they are submitted.
Results Display: Provide real-time or post-election results to authorized users, including detailed breakdowns and summaries.
Result Verification: Allow for the verification of results and provide mechanisms for handling disputes.
Notifications and Alerts
Election Reminders: Send reminders to members about upcoming elections or polls and deadlines for voting.
Status Updates: Notify members about important updates related to the voting process, such as changes in voting periods or ballot content.
Security and Authentication
User Authentication: Implement secure authentication methods to verify the identity of voters and ensure that only eligible members can vote.
Data Encryption: Use encryption to protect sensitive data, including votes and personal information.
Access Control: Implement role-based access controls to restrict access to voting and election management features.
Reporting and Analytics
Election Reports: Generate reports on election statistics, including voter turnout, voting patterns, and result summaries.
User Analytics: Provide analytics on user participation and engagement in voting activities.
Admin and Management Tools
Dashboard: Provide administrators with a dashboard to manage elections, view voting results, and oversee system operations.
User Management: Allow admins to manage user accounts, including adding, updating, and removing members.
Integration with External Services
Email Integration: Integrate with email systems to send notifications and reminders to members.
Payment Systems: If applicable, integrate with payment gateways for handling any fees associated with voting or membership.
Compliance and Legal Requirements
Legal Compliance: Ensure the system complies with relevant legal and regulatory requirements related to online voting and data protection.
Non-Functional Requirements
Performance
Speed: Ensure fast response times for vote casting, result retrieval, and system interactions.
Scalability: Design the system to handle increasing numbers of voters and elections efficiently.
Reliability
Availability: Ensure high availability with minimal downtime for users to access and use the platform.
Error Handling: Implement robust error handling to manage issues and maintain system stability.
Security
Data Protection: Use encryption and secure protocols to protect sensitive voting and personal data.
Authentication and Authorization: Implement strong authentication methods and role-based access control to safeguard user accounts and system data.
Usability
User Interface: Design an intuitive and user-friendly interface for easy navigation and interaction with voting features.
Accessibility: Ensure the platform is accessible across various devices and browsers and is user-friendly for all members, including those with disabilities.
Maintainability
Code Quality: Develop clean, modular, and well-documented code to facilitate future maintenance and updates.
Documentation: Provide comprehensive documentation for users, administrators, and developers.
Compliance
Regulatory Standards: Ensure compliance with relevant regulations, such as data protection laws, election laws, and industry standards.
Data Privacy: Adhere to data privacy laws to protect user information and voting data.
Interoperability
Integration Compatibility: Ensure compatibility with other club management systems, external services, and third-party tools for seamless data exchange and functionality.
Backup and Recovery
Data Backup: Implement regular backups to prevent data loss and ensure data integrity.
Disaster Recovery: Develop a disaster recovery plan to restore operations in case of major disruptions.
