Functional requirements of Product Inventory Management System with non-functional

Functional Requirements

1. User Management:
   • Registration & Authentication: Allow users to create accounts, log in, and manage passwords. Support multi-factor authentication for added security.
   • Role-Based Access: Provide different roles with specific permissions (e.g., Admin, Inventory Manager, Sales Clerk) and functionalities based on their responsibilities.
2. Product Management:
   • Product Catalog: Create and manage a catalog of products, including product details such as name, SKU, description, category, and pricing.
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   • Product Attributes: Track various product attributes such as size, color, and model.
   • Stock Tracking: Maintain real-time tracking of stock levels, including quantities on hand, reserved stock, and stock locations.
3. Inventory Tracking:
   • Stock Adjustments: Allow for manual adjustments of stock levels to account for discrepancies, damage, or theft.
   • Barcode Scanning: Support barcode scanning for quick and accurate inventory tracking and updates.
   • Location Management: Manage inventory locations within the warehouse, including different bins or shelves.
4. Order Management:
   • Purchase Orders: Create, manage, and track purchase orders, including supplier details, order quantities, and expected delivery dates.
   • Sales Orders: Process sales orders, including capturing customer information, order details, and shipping instructions.
   • Order Fulfillment: Track and manage order fulfillment, including picking, packing, and shipping of orders.
5. Stock Replenishment:
   • Reorder Points: Set and manage reorder points for products to trigger automatic reordering when stock levels fall below a certain threshold.
   • Supplier Management: Maintain a list of suppliers and manage supplier details, including contact information and order history.
6. Reporting and Analytics:
   • Inventory Reports: Generate reports on inventory levels, stock movements, and product turnover.
   • Sales Reports: Provide reports on sales performance, including sales by product, category, and time period.
   • Order Reports: Track order history, order status, and fulfillment metrics.
7. Alerts and Notifications:
   • Stock Alerts: Notify users when stock levels fall below reorder points or when products are nearing expiration.
   • Order Notifications: Send notifications about order statuses, delivery updates, and any issues with orders.
8. Integration:
   • Accounting Systems: Integrate with accounting systems for financial tracking and reconciliation.
   • E-Commerce Platforms: Sync with e-commerce platforms to update inventory levels and process online orders.
   • Warehouse Management Systems: Integrate with warehouse management systems for enhanced inventory control and logistics.
9. Admin and Configuration:
   • System Configuration: Allow administrators to configure system settings, including user roles, permissions, and operational parameters.
   • Data Import/Export: Provide tools for importing and exporting data to/from other systems or formats (e.g., CSV, Excel).

Non-Functional Requirements

1. Performance:
   • Scalability: Ensure the system can handle increasing volumes of products, transactions, and users efficiently.
   • Response Time: Maintain quick response times for data retrieval, updates, and user interactions.
2. Reliability:
   • High Availability: Achieve high availability with minimal downtime to ensure continuous access to the system.
   • Fault Tolerance: Implement mechanisms to handle system failures and ensure uninterrupted service.
3. Security:
   • Data Encryption: Ensure encryption of sensitive data, including product information, customer details, and financial transactions, both in transit and at rest.
   • Access Control: Use robust authentication and authorization mechanisms to protect user accounts and data.
   • Compliance: Adhere to relevant data protection regulations (e.g., GDPR, CCPA) to ensure privacy and security.
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4. Usability:
   • User Interface: Design an intuitive and user-friendly interface for easy navigation, data entry, and reporting.
   • Training and Support: Provide training materials and support to help users understand and effectively use the system.
5. Maintainability:
   • Code Quality: Maintain high code quality and follow best practices to facilitate system updates and maintenance.
   • Documentation: Provide comprehensive documentation for users and administrators, including user manuals, system guides, and API documentation.
6. Support:
   • Customer Service: Offer timely and effective support through various channels, such as live chat, email, and phone.
   • Help Center: Maintain a knowledge base or help center with FAQs, guides, and troubleshooting information.
7. Compatibility:
   • Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari).
   • Mobile Responsiveness: Design the system to be fully functional on mobile devices, providing a seamless experience across platforms.
8. Backup and Recovery:
   • Regular Backups: Implement regular backups of data, including product information, inventory levels, and transaction history, to prevent loss.
   • Recovery Procedures: Establish procedures for data recovery and system restoration to handle data loss or corruption.
9. Integration:
   • Interoperability: Ensure the system can integrate seamlessly with other enterprise systems, third-party applications, and services.
   • API Flexibility: Provide flexible APIs to accommodate various integration needs with external systems and applications.
10. Data Quality:
    • Accuracy: Ensure the accuracy and reliability of inventory data, product information, and transaction records.
    • Timeliness: Provide timely updates to reflect current inventory levels, product status, and order fulfillment.