Registration & Authentication: Allow users to create accounts, log in, and manage passwords. Support multi-factor authentication for added security.
Role-Based Access: Provide different roles with specific permissions (e.g., Project Manager, Team Member, Stakeholder) and functionalities based on their responsibilities.
Project Management:
Project Creation: Enable users to create and manage multiple projects, including setting project names, descriptions, goals, and timelines.
Task Management: Allow for the creation, assignment, and tracking of tasks, including task details, deadlines, priorities, and dependencies.
Milestones: Set and track project milestones to monitor progress towards major goals.
Collaboration Tools:
Discussion Forums: Provide discussion forums or threads for team communication, brainstorming, and decision-making.
Real-Time Messaging: Implement real-time chat or messaging features for instant communication between team members.
File Sharing: Allow users to upload, share, and collaborate on files and documents related to the project.
Document Management:
Version Control: Track and manage different versions of documents to ensure the latest version is always available.
Document Storage: Provide centralized storage for project-related documents with easy access and retrieval.
Calendar and Scheduling:
Project Calendar: Manage project schedules, deadlines, and important dates. Integrate with team members’ calendars for coordinated planning.
Event Scheduling: Schedule and manage project meetings, milestones, and other key events.
Reporting and Analytics:
Progress Reports: Generate reports on project progress, task completion, and milestone achievements.
Performance Metrics: Provide analytics on team performance, task completion rates, and project timelines.
Custom Reports: Allow users to create and customize reports based on specific project needs.
Notifications and Alerts:
Task Notifications: Send notifications about task assignments, deadlines, and changes.
Project Updates: Notify users of project updates, new messages, and document changes.
Integration:
External Tools: Integrate with external tools such as email systems, calendar applications, and file storage services.
API Access: Provide APIs for integration with third-party applications and services, such as CRM systems or productivity tools.
Admin and Configuration:
System Configuration: Allow administrators to configure system settings, including user roles, permissions, and project templates.
User Management: Enable administrators to manage user accounts, including adding, removing, and modifying user roles and permissions.
Non-Functional Requirements
Performance:
Scalability: Ensure the system can handle increasing numbers of users, projects, and tasks efficiently.
Response Time: Maintain quick response times for data retrieval, task updates, and user interactions.
Reliability:
High Availability: Achieve high availability with minimal downtime to ensure continuous access to the platform.
Fault Tolerance: Implement mechanisms to handle system failures and ensure uninterrupted service.
Security:
Data Encryption: Ensure encryption of sensitive data, including project information, communication, and files, both in transit and at rest.
Access Control: Use robust authentication and authorization mechanisms to protect user accounts and project data.
Compliance: Adhere to relevant data protection regulations (e.g., GDPR, CCPA) to ensure privacy and security.
Usability:
User Interface: Design an intuitive and user-friendly interface for easy navigation, task management, and collaboration.
Training and Support: Provide training materials and support to help users understand and effectively use the platform.
Maintainability:
Code Quality: Maintain high code quality and follow best practices to facilitate system updates and maintenance.
Documentation: Provide comprehensive documentation for users and administrators, including user manuals, system guides, and API documentation.
Support:
Customer Service: Offer timely and effective support through various channels, such as live chat, email, and phone.
Help Center: Maintain a knowledge base or help center with FAQs, guides, and troubleshooting information.
Compatibility:
Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari).
Mobile Responsiveness: Design the platform to be fully functional on mobile devices, providing a seamless experience across platforms.
Backup and Recovery:
Regular Backups: Implement regular backups of data, including project information, task details, and communication records, to prevent loss.
Recovery Procedures: Establish procedures for data recovery and system restoration to handle data loss or corruption.
Integration:
Interoperability: Ensure the platform can integrate seamlessly with other project management tools, communication systems, and enterprise applications.
API Flexibility: Provide flexible APIs to accommodate various integration needs with external systems and applications.
Data Quality:
Accuracy: Ensure the accuracy and reliability of project data, task details, and reporting.
Timeliness: Provide timely updates to reflect current project status, task progress, and team communications.
