Functional requirements of Project Management System with non-functional

Functional Requirements

1. Project Planning and Scheduling
   • Allow users to create and define projects, including project objectives, scope, timelines, and deliverables.
   • Provide tools for creating and managing project schedules with tasks, milestones, and dependencies.
   • Support Gantt charts, Kanban boards, and other visual scheduling tools.
2. Task Management
   • Enable task creation, assignment, and tracking within projects.
   • Allow task prioritization, categorization, and status updates.
   • Support task dependencies and relationships.
3. Resource Management
   • Track and manage project resources, including team members, equipment, and materials.
   • Allocate resources to tasks and monitor their utilization and availability.
   • Provide tools for managing resource assignments, workload, and capacity.
4. Budget and Cost Management
   • Create and manage project budgets, including tracking costs, expenses, and financial forecasts.
   • Handle budget adjustments, change orders, and cost overruns.
   • Provide financial reports and cost analysis.
5. Document Management
   • Store and manage project-related documents, such as contracts, reports, and plans.
   • Support document versioning, sharing, and collaboration.
   • Implement search and retrieval features for documents.
6. Collaboration and Communication
   • Facilitate communication among project team members, stakeholders, and clients.
   • Provide tools for messaging, discussions, and document sharing.
   • Integrate with email and other communication tools.
7. Risk Management
   • Identify, assess, and manage project risks.
   • Track risk status, mitigation plans, and risk response actions.
   • Provide tools for risk reporting and monitoring.
8. Reporting and Analytics
   • Generate reports on project progress, performance, and resource utilization.
   • Provide analytics tools for tracking key performance indicators (KPIs), milestones, and deliverables.
   • Allow customizable reporting based on project needs.
9. Time Tracking
   • Track time spent on tasks and projects by team members.
   • Provide tools for logging hours, timesheets, and time reporting.
   • Integrate with payroll and billing systems if necessary.
10. Client and Stakeholder Management
    • Manage client and stakeholder information, including contact details and project requirements.
    • Track client feedback, requests, and approvals.
    • Facilitate client and stakeholder communication and engagement.
11. Change Management
    • Handle project change requests, including evaluation, approval, and implementation.
    • Track changes to project scope, schedule, and budget.
    • Provide tools for managing change logs and impact assessments.
12. Project Integration
    • Integrate with other business systems and tools, such as CRM, ERP, and email platforms.
    • Provide APIs and data exchange standards for seamless integration.
13. User Management and Access Control
    • Manage user accounts, roles, and permissions.
    • Implement role-based access controls for different project features and data.
    • Provide tools for managing user access and security settings.
14. Compliance and Quality Management
    • Ensure adherence to project standards, regulations, and quality requirements.
    • Implement quality control processes and documentation.
    • Track compliance with industry standards and project specifications.

Non-Functional Requirements

1. Performance
   • Ensure fast response times for project data access, task updates, and report generation.
   • Handle high volumes of data and concurrent user activity efficiently.
2. Scalability
   • Support the addition of new projects, users, and features as the system grows.
   • Scale to accommodate increasing data volumes, user traffic, and project complexity.
3. Reliability
   • Ensure high system availability with minimal downtime, especially during critical project phases.
   • Implement backup and recovery procedures to protect data and ensure business continuity.
4. Security
   • Protect project and user data with encryption, secure access controls, and regular security updates.
   • Implement measures to prevent unauthorized access, data breaches, and security vulnerabilities.
5. Usability
   • Provide an intuitive and user-friendly interface for managing projects, tasks, and resources.
   • Ensure ease of navigation, data entry, and information retrieval for users with varying levels of technical expertise.
6. Maintainability
   • Design the system for easy updates, maintenance, and troubleshooting.
   • Provide clear documentation for system administrators and support personnel.
7. Compatibility
   • Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
   • Support different operating systems and platforms to ensure a consistent user experience.
8. Data Integrity
   • Ensure accuracy and consistency of project data, budgets, and resource information.
   • Implement validation checks and error-handling mechanisms to maintain data quality.
9. Support and Documentation
   • Provide comprehensive user manuals, help guides, and support resources for troubleshooting and training.
   • Offer technical support for system issues and maintenance.
10. Auditability
    • Maintain logs of system activity, user interactions, and data changes for auditing purposes.
    • Provide audit trails for project management, financial transactions, and compliance.