Functional requirements of School Attendance System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Allow users (e.g., students, teachers, administrators) to create accounts, log in, and manage their profiles.
   • Implement role-based access control to restrict access based on user roles (e.g., admin, teacher, student).
2. Student Management
   • Maintain student profiles, including personal details, contact information, enrollment status, and class assignments.
   • Provide tools for updating student information and managing student records.
3. Attendance Tracking
   • Enable teachers to mark student attendance for each class session, including options for present, absent, tardy, or excused.
   • Provide tools for bulk attendance marking or adjustments.
4. Attendance Reporting
   • Generate reports on student attendance, including daily, weekly, and monthly summaries.
   • Provide reports on attendance trends, absenteeism, and patterns for individual students or classes.
5. Attendance History
   • Maintain a historical record of attendance for each student, including past dates and reasons for absence.
   • Allow users to view and search historical attendance data.
6. Notifications and Alerts
   • Send notifications to students, parents, or guardians regarding attendance status, absences, or tardiness.
   • Provide alerts for students with frequent absences or specific attendance issues.
7. Integration with Timetable
   • Integrate with the school timetable to automatically update attendance records based on class schedules.
   • Provide tools for managing and adjusting class schedules and periods.
8. Leave and Excuse Management
   • Allow students or parents to request leave or excused absences through the system.
   • Provide tools for approving or denying leave requests and managing excused absences.
9. Parental Access
   • Provide parents or guardians with access to their child’s attendance records and reports.
   • Allow parents to communicate with teachers or school administrators regarding attendance issues.
10. Admin and Teacher Dashboards
    • Provide dashboards for administrators and teachers to view and manage attendance data, generate reports, and track attendance metrics.
    • Offer customizable views and filters for managing attendance data effectively.
11. Data Export and Import
    • Support data export and import functionalities for integrating with other systems or for backup purposes.
    • Provide options for exporting attendance data in various formats (e.g., CSV, PDF).
12. User Interface and Experience
    • Provide an intuitive and user-friendly interface for managing attendance, viewing reports, and interacting with the system.
    • Ensure ease of navigation and accessibility features for users with different needs and abilities.
13. Integration with External Systems
    • Integrate with other school systems such as student information systems (SIS) and learning management systems (LMS).
    • Support API integration for extending system capabilities and connecting with third-party services.

Non-Functional Requirements

1. Performance
   • Ensure quick response times for attendance tracking, reporting, and data retrieval.
   • Handle high volumes of attendance records and user interactions efficiently.
2. Scalability
   • Support the addition of new students, classes, and teachers as the school grows.
   • Scale to accommodate increasing data volumes and user traffic.
3. Reliability
   • Ensure high system availability with minimal downtime.
   • Implement backup and recovery procedures to protect data and ensure business continuity.
4. Security
   • Protect sensitive student and attendance data with encryption and secure access controls.
   • Implement measures to prevent unauthorized access, data breaches, and data tampering.
5. Usability
   • Provide an intuitive and user-friendly interface for managing attendance records and interacting with the system.
   • Ensure ease of navigation and accessibility features for users with different needs and abilities.
6. Maintainability
   • Design the system for easy updates, maintenance, and troubleshooting.
   • Provide clear documentation for system administrators, teachers, and support personnel.
7. Compatibility
   • Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
   • Integrate seamlessly with other school systems and software used for managing student data.
8. Data Integrity
   • Ensure accuracy and consistency of attendance records, student data, and reports.
   • Implement validation checks and error-handling mechanisms to maintain data quality.
9. Support and Documentation
   • Provide user manuals, help guides, and support resources for troubleshooting and training.
   • Offer technical support for system issues and maintenance.
10. Auditability
    • Maintain logs of system activity, attendance tracking, and user actions for auditing purposes.
    • Provide audit trails for attendance management, leave requests, and data access.