Functional requirements of Smart Attendance System with non-functional
Functional Requirements
- User Registration and Authentication:
- Allow users (students, employees, administrators) to register and manage accounts.
- Implement secure authentication methods, such as username/password or biometric authentication.
- Attendance Tracking:
- Provide mechanisms for tracking attendance using technologies such as biometric scanners (fingerprint, facial recognition), RFID tags, or geolocation.
- Support real-time attendance recording and updating.
- Class or Work Session Scheduling:
- Allow administrators to schedule classes, meetings, or work shifts.
- Provide tools for setting up recurring sessi ons and modifying schedules as needed.
- Automated Attendance Marking:
- Automatically mark attendance based on user check-ins using the chosen tracking technology.
- Support for manual entry or correction of attendance records when necessary.
- Real-Time Notifications and Alerts:
- Send notifications to users about attendance-related events, such as missed sessions or reminders to check in.
- Provide alerts for administrators in case of unusual attendance patterns or system issues.
- Attendance Reports and Analytics:
- Generate reports on attendance data, including summaries, trends, and individual attendance records.
- Provide visualizations and analytics to help administrators understand attendance patterns and identify issues.
- Integration with Scheduling Systems:
- Integrate with external scheduling or calendar systems to synchronize class or work schedules.
- Support importing and exporting schedule data to maintain consistency.
- Leave and Absence Management:
- Allow users to request leave or report absences through the system.
- Provide tools for administrators to review, approve, or reject leave requests.
- Access Control and Permissions:
- Implement access control to restrict or grant permissions based on user roles (e.g., students, employees, administrators).
- Provide features for managing user roles and permissions.
- Data Synchronization and Backup:
- Ensure that attendance data is synchronized across different devices and locations.
- Implement regular backups and data recovery procedures to protect against data loss.
- Help and Support Resources:
- Offer access to help resources, including FAQs, user guides, and support contact options.
- Provide customer support through various channels, such as email, live chat, or phone.
Non-Functional Requirements
- Scalability:
- The system should handle increasing numbers of users, sessions, and attendance records without performance issues.
- Support for scaling infrastructure to accommodate growth and peak usage periods.
- Performance:
- Ensure fast and responsive interactions, with quick check-in/check-out times and real-time attendance updates.
- Optimize performance to handle high volumes of concurrent users efficiently.
- Reliability and Availability:
- Ensure high availability with minimal downtime, supported by redundancy, load balancing, and failover mechanisms.
- Implement regular backups and disaster recovery procedures to maintain service continuity.
- Usability:
- The user interface should be intuitive and user-friendly, accommodating users with varying levels of technical expertise.
- Provide a consistent and seamless experience across different devices and platforms.
- Interoperability:
- The system should integrate seamlessly with external scheduling systems, HR management systems, or educational platforms.
- Support standard APIs and data formats for interoperability and data exchange.
- Maintainability:
- Ensure the system is easy to maintain, with clear documentation, modular design, and support for regular updates and bug fixes.
- Implement automated monitoring and logging to identify and address issues promptly.
- Compliance:
- Ensure the system complies with relevant regulations and standards, such as data protection laws (e.g., GDPR, CCPA) and industry-specific regulations.
- Provide features to support auditing, data retention, and regulatory reporting requirements.
- Data Integrity and Accuracy:
- Ensure that all attendance data collected and processed by the system is accurate, consistent, and up-to-date.
- Implement validation checks and data integrity mechanisms to prevent errors and data corruption.
- Localization and Internationalization:
- Support multiple languages and regional settings to cater to a global user base.
- Allow easy adaptation of the system to meet local regulations and cultural practices.
- Accessibility:
- Ensure that the system is accessible to users with disabilities, following web accessibility standards (e.g., WCAG).
- Provide features such as screen reader compatibility, keyboard navigation, and adjustable text sizes.
- Privacy and Data Ownership:
- Ensure that users retain ownership of their data and can easily control, access, and delete their information.
- Provide transparency regarding data usage, sharing, and storage practices, with clear consent mechanisms.