Functional requirements of Smart Attendance System with non-functional

Functional Requirements

1. User Registration and Authentication:
   • Allow users (students, employees, administrators) to register and manage accounts.
   • Implement secure authentication methods, such as username/password or biometric authentication.
2. Attendance Tracking:
   • Provide mechanisms for tracking attendance using technologies such as biometric scanners (fingerprint, facial recognition), RFID tags, or geolocation.
   • Support real-time attendance recording and updating.
3. Class or Work Session Scheduling:
   • Allow administrators to schedule classes, meetings, or work shifts.
   • Provide tools for setting up recurring sessions and modifying schedules as needed.
4. Automated Attendance Marking:
   • Automatically mark attendance based on user check-ins using the chosen tracking technology.
   • Support for manual entry or correction of attendance records when necessary.
5. Real-Time Notifications and Alerts:
   • Send notifications to users about attendance-related events, such as missed sessions or reminders to check in.
   • Provide alerts for administrators in case of unusual attendance patterns or system issues.
6. Attendance Reports and Analytics:
   • Generate reports on attendance data, including summaries, trends, and individual attendance records.
   • Provide visualizations and analytics to help administrators understand attendance patterns and identify issues.
7. Integration with Scheduling Systems:
   • Integrate with external scheduling or calendar systems to synchronize class or work schedules.
   • Support importing and exporting schedule data to maintain consistency.
8. Leave and Absence Management:
   • Allow users to request leave or report absences through the system.
   • Provide tools for administrators to review, approve, or reject leave requests.
9. Access Control and Permissions:
   • Implement access control to restrict or grant permissions based on user roles (e.g., students, employees, administrators).
   • Provide features for managing user roles and permissions.
10. Data Synchronization and Backup:
    • Ensure that attendance data is synchronized across different devices and locations.
    • Implement regular backups and data recovery procedures to protect against data loss.
11. Help and Support Resources:
    • Offer access to help resources, including FAQs, user guides, and support contact options.
    • Provide customer support through various channels, such as email, live chat, or phone.

Non-Functional Requirements

1. Scalability:
   • The system should handle increasing numbers of users, sessions, and attendance records without performance issues.
   • Support for scaling infrastructure to accommodate growth and peak usage periods.
2. Performance:
   • Ensure fast and responsive interactions, with quick check-in/check-out times and real-time attendance updates.
   • Optimize performance to handle high volumes of concurrent users efficiently.
3. Reliability and Availability:
   • Ensure high availability with minimal downtime, supported by redundancy, load balancing, and failover mechanisms.
   • Implement regular backups and disaster recovery procedures to maintain service continuity.
4. Usability:
   • The user interface should be intuitive and user-friendly, accommodating users with varying levels of technical expertise.
   • Provide a consistent and seamless experience across different devices and platforms.
5. Interoperability:
   • The system should integrate seamlessly with external scheduling systems, HR management systems, or educational platforms.
   • Support standard APIs and data formats for interoperability and data exchange.
6. Maintainability:
   • Ensure the system is easy to maintain, with clear documentation, modular design, and support for regular updates and bug fixes.
   • Implement automated monitoring and logging to identify and address issues promptly.
7. Compliance:
   • Ensure the system complies with relevant regulations and standards, such as data protection laws (e.g., GDPR, CCPA) and industry-specific regulations.
   • Provide features to support auditing, data retention, and regulatory reporting requirements.
8. Data Integrity and Accuracy:
   • Ensure that all attendance data collected and processed by the system is accurate, consistent, and up-to-date.
   • Implement validation checks and data integrity mechanisms to prevent errors and data corruption.
9. Localization and Internationalization:
   • Support multiple languages and regional settings to cater to a global user base.
   • Allow easy adaptation of the system to meet local regulations and cultural practices.
10. Accessibility:
    • Ensure that the system is accessible to users with disabilities, following web accessibility standards (e.g., WCAG).
    • Provide features such as screen reader compatibility, keyboard navigation, and adjustable text sizes.
11. Privacy and Data Ownership:
    • Ensure that users retain ownership of their data and can easily control, access, and delete their information.
    • Provide transparency regarding data usage, sharing, and storage practices, with clear consent mechanisms.