Functional requirements of Software License Management System with non-functional
Functional Requirements
- User Authentication and Authorization
- Secure registration, login, and account management for users, including administrators, IT staff, and license managers.
- Role-based access controls to manage permissions for different system features and data.
- License Tracking and Management
- Track and manage software licenses, including license type, quantity, expiration dates, and renewal terms.
- Support for various license models, such as subscription-based, perpetual, and volume licenses.
- Software Inventory Management
- Maintain an inventory of all software applications and their associated licenses.
- Track software installations and ensure they are compliant with license agreements.
- License Compliance Monitoring
- Monitor and enforce compliance with software license agreements and usage policies.
- Generate alerts and notifications for license expirations, over-usage, or compliance issues.
- Renewal and Expiration Management
- Track license renewal dates and manage the renewal process.
- Provide reminders and alerts for upcoming expirations and renewal deadlines.
- Usage Analytics and Reporting
- Analyze software usage patterns and generate reports on license utilization, compliance status, and cost.
- Provide insights into software usage trends and optimization opportunities.
- License Procurement and Inventory Management
- Support the procurement process for new licenses, including request, approval, and acquisition.
- Maintain records of purchased licenses and their allocation to users or departments.
- Audit and Reconciliation
- Conduct regular audits to ensure compliance with license agreements and identify discrepancies.
- Reconcile software installations with license records to address any mismatches or compliance issues.
- Integration with IT Systems
- Integrate with other IT systems, such as asset management, network monitoring, and help desk systems.
- Support API integration with third-party services for extended functionalities.
- License Assignment and Allocation
- Manage the assignment and allocation of licenses to users, departments, or devices.
- Provide tools for tracking license assignments and reassignments.
- User Interface and Dashboard
- Provide an intuitive user interface and dashboard for managing licenses, monitoring compliance, and accessing reports.
- Offer customizable views and control options based on user roles and preferences.
- Notification and Alerts
- Send notifications and alerts for important events, such as license expirations, compliance issues, and software updates.
- Provide configurable alert thresholds and notification preferences.
Non-Functional Requirements
- Performance
- Ensure the system can handle large volumes of license data and manage numerous tracking tasks efficiently.
- Provide quick response times for data retrieval, analysis, and reporting.
- Scalability
- The system should be scalable to accommodate increasing numbers of licenses, software applications, and users.
- Support both horizontal and vertical scaling to manage growth and increased data volume.
- Availability
- Ensure high availability with minimal downtime (e.g., 99.9% uptime).
- Implement redundancy and failover mechanisms to maintain system operation during failures.
- Security
- Protect user data, license information, and system communications through encryption and secure access controls.
- Implement regular security assessments and adhere to data protection regulations.
- Usability
- Design an intuitive and user-friendly interface for license managers, IT staff, and other users.
- Provide clear navigation, help documentation, and user support.
- Compatibility
- Ensure compatibility with various devices (e.g., desktops, tablets, mobile phones) and operating systems.
- Integrate seamlessly with other IT systems and software management tools.
- Maintainability
- The system should have a modular and well-documented codebase to facilitate maintenance and updates.
- Implement automated testing, continuous integration, and version control practices.
- Reliability
- Ensure reliable operation with robust error handling and recovery mechanisms.
- Minimize system errors and downtime through proactive monitoring and maintenance.
- Compliance
- Adhere to relevant regulations and standards for software licensing, data privacy, and user data protection (e.g., GDPR, CCPA).
- Ensure compliance with industry best practices and guidelines.
- Efficiency
- Optimize resource usage (e.g., memory, processing power) to ensure efficient operation and cost-effectiveness.
- Implement data processing and storage practices that minimize resource consumption.