Functional requirements of Software License Management System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Secure registration, login, and account management for users, including administrators, IT staff, and license managers.
   • Role-based access controls to manage permissions for different system features and data.
2. License Tracking and Management
   • Track and manage software licenses, including license type, quantity, expiration dates, and renewal terms.
   • Support for various license models, such as subscription-based, perpetual, and volume licenses.
3. Software Inventory Management
   • Maintain an inventory of all software applications and their associated licenses.
   • Track software installations and ensure they are compliant with license agreements.
4. License Compliance Monitoring
   • Monitor and enforce compliance with software license agreements and usage policies.
   • Generate alerts and notifications for license expirations, over-usage, or compliance issues.
5. Renewal and Expiration Management
   • Track license renewal dates and manage the renewal process.
   • Provide reminders and alerts for upcoming expirations and renewal deadlines.
6. Usage Analytics and Reporting
   • Analyze software usage patterns and generate reports on license utilization, compliance status, and cost.
   • Provide insights into software usage trends and optimization opportunities.
7. License Procurement and Inventory Management
   • Support the procurement process for new licenses, including request, approval, and acquisition.
   • Maintain records of purchased licenses and their allocation to users or departments.
8. Audit and Reconciliation
   • Conduct regular audits to ensure compliance with license agreements and identify discrepancies.
   • Reconcile software installations with license records to address any mismatches or compliance issues.
9. Integration with IT Systems
   • Integrate with other IT systems, such as asset management, network monitoring, and help desk systems.
   • Support API integration with third-party services for extended functionalities.
10. License Assignment and Allocation
    • Manage the assignment and allocation of licenses to users, departments, or devices.
    • Provide tools for tracking license assignments and reassignments.
11. User Interface and Dashboard
    • Provide an intuitive user interface and dashboard for managing licenses, monitoring compliance, and accessing reports.
    • Offer customizable views and control options based on user roles and preferences.
12. Notification and Alerts
    • Send notifications and alerts for important events, such as license expirations, compliance issues, and software updates.
    • Provide configurable alert thresholds and notification preferences.

Non-Functional Requirements

1. Performance
   • Ensure the system can handle large volumes of license data and manage numerous tracking tasks efficiently.
   • Provide quick response times for data retrieval, analysis, and reporting.
2. Scalability
   • The system should be scalable to accommodate increasing numbers of licenses, software applications, and users.
   • Support both horizontal and vertical scaling to manage growth and increased data volume.
3. Availability
   • Ensure high availability with minimal downtime (e.g., 99.9% uptime).
   • Implement redundancy and failover mechanisms to maintain system operation during failures.
4. Security
   • Protect user data, license information, and system communications through encryption and secure access controls.
   • Implement regular security assessments and adhere to data protection regulations.
5. Usability
   • Design an intuitive and user-friendly interface for license managers, IT staff, and other users.
   • Provide clear navigation, help documentation, and user support.
6. Compatibility
   • Ensure compatibility with various devices (e.g., desktops, tablets, mobile phones) and operating systems.
   • Integrate seamlessly with other IT systems and software management tools.
7. Maintainability
   • The system should have a modular and well-documented codebase to facilitate maintenance and updates.
   • Implement automated testing, continuous integration, and version control practices.
8. Reliability
   • Ensure reliable operation with robust error handling and recovery mechanisms.
   • Minimize system errors and downtime through proactive monitoring and maintenance.
9. Compliance
   • Adhere to relevant regulations and standards for software licensing, data privacy, and user data protection (e.g., GDPR, CCPA).
   • Ensure compliance with industry best practices and guidelines.
10. Efficiency
    • Optimize resource usage (e.g., memory, processing power) to ensure efficient operation and cost-effectiveness.
    • Implement data processing and storage practices that minimize resource consumption.