Functional requirements of Warehouse Inventory Management System with non-functional

Functional Requirements

1. Inventory Tracking
   • Real-Time Inventory Levels: Track inventory levels in real-time across different locations within the warehouse.
   • Stock Updates: Automatically update stock levels based on transactions (e.g., receipts, shipments, adjustments).
2. Order Management
   • Order Processing: Manage incoming and outgoing orders, including order creation, tracking, and fulfillment.
   • Order Status: Track the status of orders from initiation to completion, including backorders and partial shipments.
3. Receiving and Putaway
   • Receiving Goods: Record and manage incoming shipments, including scanning barcodes or QR codes.
   • Putaway: Manage the placement of received goods into designated storage locations.
4. Picking and Packing
   • Order Picking: Generate picking lists and optimize picking routes within the warehouse.
   • Packing: Record packing details and generate shipping labels and documentation.
5. Stock Control
   • Stock Audits: Perform regular stock audits and cycle counts to ensure accuracy.
   • Inventory Adjustments: Manage adjustments for discrepancies, damages, or losses.
6. Warehouse Layout Management
   • Location Management: Define and manage storage locations (e.g., shelves, bins) within the warehouse.
   • Layout Optimization: Optimize warehouse layout for efficient storage and retrieval.
7. Reporting and Analytics
   • Inventory Reports: Generate reports on stock levels, turnover rates, and other key metrics.
   • Performance Analytics: Analyze warehouse performance, including order fulfillment accuracy and inventory turnover.
8. User Management
   • Role-Based Access: Define and manage user roles and permissions to control access to different system features.
   • User Activity Logs: Track user activities and system changes for auditing and security purposes.
9. Integration
   • ERP Integration: Integrate with Enterprise Resource Planning (ERP) systems for seamless data exchange.
   • Barcode/RFID Integration: Support for barcode or RFID scanning for inventory tracking and management.
10. Alerts and Notifications
    • Low Stock Alerts: Notify users when stock levels fall below predefined thresholds.
    • Order Notifications: Send alerts for order status updates, shipment tracking, and inventory issues.
11. Support for Multiple Warehouses
    • Warehouse Management: Manage inventory across multiple warehouse locations with centralized control.
12. Mobile Access
    • Mobile Compatibility: Support for mobile devices for on-the-go inventory management and operations.

Non-Functional Requirements

1. Performance
   • Scalability: The system should handle varying volumes of transactions and inventory data efficiently.
   • Speed: Ensure fast response times for inventory queries, order processing, and reporting.
2. Reliability
   • Uptime: High availability with minimal downtime to ensure continuous warehouse operations.
   • Data Integrity: Consistent and accurate handling of inventory data and transactions.
3. Security
   • Authentication/Authorization: Secure login and role-based access controls to protect system data and functions.
   • Data Encryption: Encrypt sensitive data both in transit and at rest to ensure confidentiality.
   • Compliance: Adhere to data protection regulations (e.g., GDPR, CCPA) for handling user and inventory data.
4. Usability
   • User Interface (UI): Intuitive and user-friendly design for easy navigation and operation.
   • User Experience (UX): Smooth and efficient workflow to minimize training time and improve productivity.
5. Compatibility
   • Hardware Integration: Compatibility with warehouse hardware (e.g., barcode scanners, RFID readers).
   • Software Integration: Integration with existing systems such as ERP, accounting software, and other enterprise tools.
6. Maintainability
   • Code Quality: Well-structured, documented, and modular code for ease of maintenance and future updates.
   • Updates: Regular updates to address bugs, improve functionality, and adapt to new requirements.
7. Accessibility
   • Inclusivity: Compliance with accessibility standards (e.g., WCAG) to support users with disabilities.
   • Multi-Language Support: Provide multilingual support to accommodate a diverse user base.
8. Backup and Recovery
   • Data Backup: Regular backups to prevent data loss and ensure recovery in case of system failures.
   • Disaster Recovery: Procedures for restoring system functionality and data after significant disruptions.
9. Interoperability
   • Standards Compliance: Adherence to relevant standards and protocols to ensure compatibility with other systems and tools.