Functional requirements of Warehouse Inventory Management System with non-functional
Functional Requirements
- Inventory Tracking
- Real-Time Inventory Levels: Track inventory levels in real-time across different locations within the warehouse.
- Stock Updates: Automatically update stock levels based on transactions (e.g., receipts, shipments, adjustments).
- Order Management
- Order Processing: Manage incoming and outgoing orders, including order creation, tracking, and fulfillment.
- Order Status: Track the status of orders from initiation to completion, including backorders and partial shipments.
- Receiving and Putaway
- Receiving Goods: Record and manage incoming shipments, including scanning barcodes or QR codes.
- Putaway: Manage the placement of received goods into designated storage locations.
- Picking and Packing
- Order Picking: Generate picking lists and optimize picking routes within the warehouse.
- Packing: Record packing details and generate shipping labels and documentation.
- Stock Control
- Stock Audits: Perform regular stock audits and cycle counts to ensure accuracy.
- Inventory Adjustments: Manage adjustments for discrepancies, damages, or losses.
- Warehouse Layout Management
- Location Management: Define and manage storage locations (e.g., shelves, bins) within the warehouse.
- Layout Optimization: Optimize warehouse layout for efficient storage and retrieval.
- Reporting and Analytics
- Inventory Reports: Generate reports on stock levels, turnover rates, and other key metrics.
- Performance Analytics: Analyze warehouse performance, including order fulfillment accuracy and inventory turnover.
- User Management
- Role-Based Access: Define and manage user roles and permissions to control access to different system features.
- User Activity Logs: Track user activities and system changes for auditing and security purposes.
- Integration
- ERP Integration: Integrate with Enterprise Resource Planning (ERP) systems for seamless data exchange.
- Barcode/RFID Integration: Support for barcode or RFID scanning for inventory tracking and management.
- Alerts and Notifications
- Low Stock Alerts: Notify users when stock levels fall below predefined thresholds.
- Order Notifications: Send alerts for order status updates, shipment tracking, and inventory issues.
- Support for Multiple Warehouses
- Warehouse Management: Manage inventory across multiple warehouse locations with centralized control.
- Mobile Access
- Mobile Compatibility: Support for mobile devices for on-the-go inventory management and operations.
Non-Functional Requirements
- Performance
- Scalability: The system should handle varying volumes of transactions and inventory data efficiently.
- Speed: Ensure fast response times for inventory queries, order processing, and reporting.
- Reliability
- Uptime: High availability with minimal downtime to ensure continuous warehouse operations.
- Data Integrity: Consistent and accurate handling of inventory data and transactions.
- Security
- Authentication/Authorization: Secure login and role-based access controls to protect system data and functions.
- Data Encryption: Encrypt sensitive data both in transit and at rest to ensure confidentiality.
- Compliance: Adhere to data protection regulations (e.g., GDPR, CCPA) for handling user and inventory data.
- Usability
- User Interface (UI): Intuitive and user-friendly design for easy navigation and operation.
- User Experience (UX): Smooth and efficient workflow to minimize training time and improve productivity.
- Compatibility
- Hardware Integration: Compatibility with warehouse hardware (e.g., barcode scanners, RFID readers).
- Software Integration: Integration with existing systems such as ERP, accounting software, and other enterprise tools.
- Maintainability
- Code Quality: Well-structured, documented, and modular code for ease of maintenance and future updates.
- Updates: Regular updates to address bugs, improve functionality, and adapt to new requirements.
- Accessibility
- Inclusivity: Compliance with accessibility standards (e.g., WCAG) to support users with disabilities.
- Multi-Language Support: Provide multilingual support to accommodate a diverse user base.
- Backup and Recovery
- Data Backup: Regular backups to prevent data loss and ensure recovery in case of system failures.
- Disaster Recovery: Procedures for restoring system functionality and data after significant disruptions.
- Interoperability
- Standards Compliance: Adherence to relevant standards and protocols to ensure compatibility with other systems and tools.