Projects Inventory

Functional requirements of Warehouse Management System with non-functional

Projects Inventory

Functional Requirements

  1. Inventory Management:
    • Inventory Tracking:
      • Track the quantity, location, and status of inventory items in real-time.
    • Stock Control:
      • Manage stock levels, including reordering and stock replenishment based on predefined thresholds.
    • Barcode/RFID Integration:
      • Use barcode or RFID technology for tracking and managing inventory items.
    • Batch and Serial Number Tracking:
      • Track inventory by batch or serial number for traceability and quality control.
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  2. Order Management:
    • Order Processing:
      • Process incoming orders, including picking, packing, and shipping.
    • Order Fulfillment:
      • Manage order fulfillment processes, including order picking, packing, and shipment.
    • Order Status Tracking:
      • Provide real-time tracking of order status from placement to delivery.
    • Returns Management:
      • Handle returns and exchanges, including restocking and inventory updates.
  3. Warehouse Layout Management:
    • Warehouse Configuration:
      • Configure and manage warehouse layout, including storage locations, bins, and racks.
    • Location Assignment:
      • Assign and optimize storage locations for inventory based on item characteristics and warehouse layout.
  4. Shipping and Receiving:
    • Receiving:
      • Manage the receipt of incoming shipments, including verifying and recording goods.
    • Shipping:
      • Coordinate shipping processes, including packing, labeling, and dispatching orders.
    • Carrier Integration:
      • Integrate with shipping carriers for tracking and managing shipments.
  5. Inventory Replenishment:
    • Automated Reordering:
      • Automatically generate reorders based on stock levels, demand forecasts, and lead times.
    • Supplier Management:
      • Manage supplier information and track order statuses with suppliers.
  6. Reporting and Analytics:
    • Inventory Reports:
      • Generate reports on inventory levels, turnover rates, and stock discrepancies.
    • Order Reports:
      • Provide reports on order processing, fulfillment rates, and shipping performance.
    • Warehouse Performance Metrics:
      • Track key performance indicators (KPIs) such as order accuracy, inventory accuracy, and warehouse efficiency.
  7. User Management:
    • Role-Based Access Control:
      • Implement role-based access control to manage user permissions and access levels.
    • User Profiles:
      • Manage user profiles, including contact details, roles, and access rights.
  8. Integration with External Systems:
    • ERP Integration:
      • Integrate with Enterprise Resource Planning (ERP) systems for seamless data exchange and process coordination.
    • CRM Integration:
      • Connect with Customer Relationship Management (CRM) systems to synchronize order and customer data.
    • Supplier and Carrier Integration:
      • Integrate with supplier and carrier systems for streamlined procurement and shipping processes.
  9. Quality Control:
    • Inspection:
      • Perform quality checks and inspections on incoming and outgoing goods.
    • Issue Tracking:
      • Track and manage quality issues or discrepancies and take corrective actions.
  10. Task Management:
    • Task Assignment:
      • Assign and manage tasks for warehouse staff, including picking, packing, and stocking.
    • Task Tracking:
      • Monitor the progress of tasks and ensure timely completion.
  11. Mobile Access:
    • Mobile Device Support:
      • Provide mobile access for warehouse staff to perform tasks such as scanning, picking, and checking inventory on handheld devices.
  12. Security and Compliance:
    • Data Security:
      • Implement measures to protect sensitive data, including encryption and secure access controls.
    • Regulatory Compliance:
      • Ensure compliance with relevant industry regulations and standards, such as safety and quality control.

Non-Functional Requirements

  1. Performance:
    • The system should handle high transaction volumes and support real-time inventory tracking and order processing.
    • Response times for critical operations (e.g., inventory updates, order processing) should be under 2-3 seconds.
  2. Scalability:
    • The system should be scalable to accommodate increasing volumes of inventory, orders, and warehouse locations.
    • Support for cloud-based infrastructure to enable scalability and high availability.
  3. Reliability:
    • Ensure an uptime of at least 99.9% to support continuous warehouse operations.
    • Implement redundancy and failover mechanisms to ensure system availability even during hardware failures or network issues.
  4. Security:
    • Implement robust security measures, including data encryption, secure authentication, and regular security audits.
    • Ensure compliance with data protection regulations (e.g., GDPR, CCPA) to protect sensitive information.
  5. Usability:
    • Provide an intuitive user interface that is easy to navigate for warehouse staff, administrators, and managers.
    • Ensure a consistent user experience across all devices, including desktops, tablets, and mobile devices.
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    • Include help documentation, FAQs, and customer support features.
  6. Maintainability:
    • The system should be modular, allowing for easy updates, maintenance, and integration of new features.
    • Ensure that the codebase is well-documented to facilitate future development and troubleshooting.
  7. Compliance:
    • Ensure the system complies with relevant regulations and industry standards, such as safety, quality control, and inventory management standards.
    • Implement features that allow users to manage data access, consent, and deletion requests.
  8. Availability:
    • The system should be available 24/7 with minimal planned downtime for maintenance.
    • Use load balancing and other techniques to ensure consistent performance even during peak usage.
  9. Interoperability:
    • The system should integrate seamlessly with external systems, such as ERP, CRM, and supplier management platforms.
    • Support standard data formats (e.g., XML, JSON) for importing and exporting data.
  10. Data Integrity:
    • Ensure the accuracy and consistency of data across the system, particularly for inventory levels, order statuses, and stock movements.
    • Implement transaction management to maintain data integrity during concurrent operations.
  11. Response Time:
    • Critical operations like inventory updates, order processing, and report generation should complete within 2-3 seconds.
    • More complex tasks, such as bulk data processing or large report generation, should complete within 5-10 seconds.
  12. Auditability:
    • Maintain detailed logs of all significant actions (e.g., inventory changes, order updates) for audit purposes.
    • Provide audit trails for monitoring user activities and ensuring compliance with regulatory standards.

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