Develop an Exam Scheduling System: Create a software application to manage and automate the scheduling of exams.
Features and Functionality: Include essential features for exam scheduling, conflict management, and reporting.
User Experience: Ensure the system is intuitive and efficient for administrators, students, and faculty.
2. Functional Scope
Exam Scheduling:
Create Exam Timetables: Allow administrators to schedule exams for various courses, dates, and times.
Room Allocation: Manage and allocate exam rooms based on availability and capacity.
Conflict Management:
Conflict Detection: Identify and resolve scheduling conflicts, such as overlapping exams or room shortages.
Automatic Rescheduling: Provide options for automatic or manual rescheduling to handle conflicts.
User Management:
Roles and Permissions: Define user roles (e.g., admin, faculty, student) with specific permissions and access levels.
Account Management: Manage user accounts, including registration and role assignment.
Exam Notifications:
Alerts and Reminders: Send notifications to students and faculty about upcoming exams, changes, or conflicts.
Updates: Inform users of any changes to the exam schedule or venue.
Reporting and Analytics:
Exam Schedules: Generate and export detailed exam schedules.
Conflict Reports: Provide reports on scheduling conflicts and resolutions.
Utilization Reports: Track room and resource utilization.
Integration:
Course Management Systems: Optionally integrate with existing course management systems to pull course and student data.
Calendar Integration: Sync with external calendar systems (e.g., Google Calendar) for schedule visibility.
3. Technical Scope
Technology Stack: Choose appropriate technologies for development, such as programming languages (e.g., Java, Python, JavaScript), frameworks (e.g., Angular, Django), and databases (e.g., MySQL, PostgreSQL).
Platform: Web-based application with potential for mobile compatibility.
4. Design Considerations
User Interface (UI): Develop an intuitive and user-friendly interface for all users, including administrators, faculty, and students.
User Experience (UX): Ensure the system is accessible and easy to navigate for efficient scheduling and conflict resolution.
5. Project Deliverables
Prototype: A working model of the system demonstrating core functionalities like scheduling and conflict management.
Documentation: Comprehensive user manuals, technical documentation, and a final project report.
Presentation: A presentation showcasing the system’s features, capabilities, and benefits.
6. Timeline and Milestones
Planning and Research: Initial research, requirement gathering, and project planning.
Design Phase: UI/UX design and system architecture planning.
Development Phase: Implementation of core features, integration, and testing.
Testing Phase: Thorough testing, including user testing and bug fixing.
Deployment and Review: Final deployment, review, and feedback collection.
7. Exclusions
Advanced Features: Consider excluding advanced features like AI-based optimization for scheduling unless they are crucial and feasible.
Integration with External Systems: Focus on core functionalities first; integration with third-party systems can be considered for future phases.
8. Constraints and Assumptions
Budget Constraints: Adhere to any budget limitations for resources, tools, and technologies.
Time Constraints: Complete the project within the academic timeframe.
Technical Constraints: Utilize technologies and tools that are manageable within the project’s scope and team expertise.
9. Evaluation Criteria
Functionality: How well does the system meet the specified requirements and handle exam scheduling needs?
Usability: Is the system user-friendly and intuitive for all types of users?
Performance: How well does the system perform under load and handle concurrent scheduling tasks?
Documentation: Quality and completeness of user guides and technical documentation.
