Scope of Hospital Inventory System Final Year Project

1. Inventory Management

• Stock Tracking: Monitor current stock levels of medical supplies, equipment, and pharmaceuticals.
• Stock Alerts: Automated notifications for low stock levels, expiration dates, and overstock situations.
• Order Management: Create, track, and manage purchase orders for restocking inventory.
• Receiving and Inspection: Manage the process of receiving new stock and verifying its quality and quantity.

2. Supply Chain Management

• Vendor Management: Maintain a database of suppliers and their contact details, pricing, and delivery schedules.
• Purchase Orders: Generate and manage purchase orders, including order status tracking and invoice management.
• Returns Management: Handle the return of defective or surplus items to suppliers.

3. Pharmacy Management

• Medication Tracking: Monitor stock levels, expiration dates, and usage of pharmaceuticals.
• Prescription Management: Track prescriptions, including drug dispensing and patient records.
• Drug Interaction Alerts: Provide alerts for potential drug interactions and contraindications.

4. Equipment Management

• Equipment Tracking: Maintain records of medical equipment, including maintenance schedules, repair histories, and location tracking.
• Calibration and Maintenance: Schedule and track regular maintenance and calibration of equipment.
• Usage Logs: Track usage of medical equipment to ensure proper functioning and adherence to safety protocols.

5. Reporting & Analytics

• Inventory Reports: Generate reports on stock levels, usage patterns, and order history.
• Expense Tracking: Monitor spending on inventory and identify cost-saving opportunities.
• Usage Analytics: Analyze usage trends to optimize inventory levels and procurement strategies.

6. Integration with Other Systems

• Hospital Management System (HMS): Integrate with existing hospital systems for seamless data exchange, such as patient records and billing.
• Electronic Health Records (EHR): Link inventory data with patient records for accurate medication management.

7. User Management & Access Control

• Role-Based Access: Define user roles and permissions to ensure secure access to inventory data.
• Audit Trails: Track changes and access to inventory data for accountability and compliance.

8. Compliance & Security

• Regulatory Compliance: Ensure the system adheres to healthcare regulations and standards, including drug storage and handling requirements.
• Data Security: Implement security measures such as encryption, secure login, and data backup to protect sensitive information.

9. Mobile and Web Access

• Mobile Application: Provide access to inventory data through a mobile app for on-the-go management and updates.
• Web Interface: Offer a web-based interface for easy access and management of inventory data.

10. User Interface & Experience

• Dashboard: Develop a user-friendly dashboard for quick access to critical inventory information and alerts.
• Search & Filter: Implement advanced search and filter options for easy retrieval of inventory records.