Scope of Hospital Inventory System Final Year Project
1. Inventory Management
- Stock Tracking: Monitor current stock levels of medical supplies, equipment, and pharmaceuticals.
- Stock Alerts: Automated notifications for low stock levels, expiration dates, and overstock situations.
- Order Management: Create, track, and manage purchase orders for restocking inventory.
- Receiving and Inspection: Manage the process of receiving new stock and verifying its quality and quantity.
2. Supply Chain Management
- Vendor Management: Maintain a database of suppliers and their contact details, pricing, and delivery schedules.
- Purchase Orders: Generate and manage purchase orders, including order status tracking and invoice management.
- Returns Management: Handle the return of defective or surplus items to suppliers.
3. Pharmacy Management
- Medication Tracking: Monitor stock levels, expiration dates, and usage of pharmaceuticals.
- Prescription Management: Track prescriptions, including drug dispensing and patient records.
- Drug Interaction Alerts: Provide alerts for potential drug interactions and contraindications.
4. Equipment Management
- Equipment Tracking: Maintain records of medical equipment, including maintenance schedules, repair histories, and location tracking.
- Calibration and Maintenance: Schedule and track regular maintenance and calibration of equipment.
- Usage Logs: Track usage of medical equipment to ensure proper functioning and adherence to safety protocols.
5. Reporting & Analytics
- Inventory Reports: Generate reports on stock levels, usage patterns, and order history.
- Expense Tracking: Monitor spending on inventory and identify cost-saving opportunities.
- Usage Analytics: Analyze usage trends to optimize inventory levels and procurement strategies.
6. Integration with Other Systems
- Hospital Management System (HMS): Integrate with existing hospital systems for seamless data exchange, such as patient records and billing.
- Electronic Health Records (EHR): Link inventory data with patient records for accurate medication management.
7. User Management & Access Control
- Role-Based Access: Define user roles and permissions to ensure secure access to inventory data.
- Audit Trails: Track changes and access to inventory data for accountability and compliance.
8. Compliance & Security
- Regulatory Compliance: Ensure the system adheres to healthcare regulations and standards, including drug storage and handling requirements.
- Data Security: Implement security measures such as encryption, secure login, and data backup to protect sensitive information.
9. Mobile and Web Access
- Mobile Application: Provide access to inventory data through a mobile app for on-the-go management and updates.
- Web Interface: Offer a web-based interface for easy access and management of inventory data.
10. User Interface & Experience
- Dashboard: Develop a user-friendly dashboard for quick access to critical inventory information and alerts.
- Search & Filter: Implement advanced search and filter options for easy retrieval of inventory records.