Scope of Online Medical Store Inventory System Final Year Project

Objective: Develop an online platform for managing medical store inventory, including tracking stock levels, processing orders, and managing supplier information.
Target Users: Store managers, pharmacists, inventory staff, suppliers, and customers.

Admin/Store Manager Features:

Registration and Login: Secure account creation, login, and profile management for admins and store managers.
Inventory Management: Add, update, and delete medical products and supplies, including details like name, category, dosage, expiry date, and price.
Stock Tracking: Monitor stock levels, track inventory changes, and manage reordering thresholds.
Supplier Management: Manage supplier information, including contact details, and track orders and deliveries.
Order Management: Process customer orders, track order status, and manage order fulfillment.
Reporting and Analytics: Generate reports on inventory levels, sales, stock movements, and supplier performance.
Alerts and Notifications: Set up notifications for low stock levels, expiry dates, and order updates.

Pharmacist Features:

Product Lookup: Search for medical products and check their availability.
Order Placement: Place orders for medical products and track order status.
Prescription Management: Process and manage prescriptions, ensuring compliance with regulations.
Customer Interaction: Communicate with customers regarding their orders, prescriptions, and product availability.

Supplier Features:

Supplier Portal: Access a portal to view orders from the medical store, update delivery statuses, and manage supply information.
Order Management: Track and manage orders, including delivery schedules and fulfillment statuses.
Invoice Management: Generate and manage invoices for supplied products.

Customer Features:

Registration and Login: Secure account creation, login, and profile management for customers.
Product Search and Browse: Search for and browse medical products, including viewing product details and availability.
Order Placement: Place orders for medical products, including managing shopping cart and checkout processes.
Order Tracking: Track the status of their orders and receive updates on delivery progress.
Prescription Upload: Upload and manage prescriptions if required.

Admin Features:

Dashboard: Monitor system activity, including inventory levels, order statuses, and user interactions.
User Management: Manage user accounts, roles, and permissions for admins, pharmacists, suppliers, and customers.
System Configuration: Configure system settings such as inventory thresholds, alert preferences, and reporting parameters.
Support Management: Handle user queries, technical issues, and provide system maintenance.

Frontend: Develop the user interface using HTML, CSS, and JavaScript frameworks like React, Angular, or Vue.js.
Backend: Implement server-side logic using technologies such as Node.js, Python (Django/Flask), or Java (Spring Boot).
Database: Design and manage databases using SQL (MySQL, PostgreSQL) or NoSQL (MongoDB) to store product details, inventory levels, orders, and user information.
Security: Implement robust security measures to protect user data, inventory information, and ensure secure transactions.
Payment Integration: Integrate with payment gateways if the system handles transactions for orders.
APIs: Integrate with third-party services if needed, such as shipping services, prescription verification, or additional data sources.
Alerts and Notifications: Implement email or SMS notifications for alerts related to stock levels, order statuses, and other critical updates.

1. Requirement Gathering:

Conduct interviews and surveys with potential users (store managers, pharmacists, customers) to identify their needs and expectations.
Define core features, functionalities, and integration requirements based on feedback and industry standards.

2. Design:

Create wireframes and prototypes for the user interface and user experience.
Design the system architecture, including database schema, application flow, and integration points.

3. Development:

Develop frontend and backend components based on the design specifications.
Implement core features such as inventory management, order processing, and reporting.

4. Testing:

Perform unit testing, integration testing, and user acceptance testing to ensure the system functions correctly and meets user expectations.
Address and resolve any issues identified during testing.

5. Deployment:

Deploy the application to a cloud server or hosting platform.
Configure the system for production use and ensure all components are properly integrated.

6. Documentation and Training:

Create user manuals, technical documentation, and training materials.
Provide training or support for end-users, including store managers, pharmacists, and customers.

7. Maintenance and Support:

Timeframe: Define a timeline for each phase of the project, considering development, testing, and deployment.
Budget: Estimate and manage costs associated with development, hosting, and third-party services.
Resources: Ensure availability of necessary tools, technologies, and team members with the required expertise.

Data Accuracy: Ensuring the accuracy and reliability of inventory data and stock levels.
Integration: Integrating with external systems for payment processing, shipping, or prescription verification.
User Experience: Designing an intuitive interface for users with varying levels of technical expertise.
Regulatory Compliance: Ensuring compliance with regulations related to pharmaceuticals and medical supplies.