Develop a PMS: Create a software application to manage property-related activities, including leasing, maintenance, and tenant management.
Features and Functionality: Implement essential features for property management, tenant interactions, and reporting.
User Experience: Ensure the system is user-friendly for property managers, tenants, and administrators.
2. Functional Scope
Property Management:
Property Listings: Maintain a catalog of properties with details such as location, type, size, and amenities.
Property Details: Manage detailed information about each property, including lease terms, rental rates, and availability.
Tenant Management:
Tenant Profiles: Create and manage tenant profiles with contact information, lease agreements, and payment histories.
Lease Management: Track lease agreements, renewals, and expirations.
Lease Agreements:
Create and Manage Leases: Facilitate the creation and management of lease agreements, including terms, conditions, and rental amounts.
Renewals and Terminations: Manage lease renewals and terminations, including notifications and documentation.
Rental Payments:
Payment Processing: Provide tools for processing rental payments, including online payment options.
Payment Tracking: Track payment history, overdue payments, and outstanding balances.
Automated Reminders: Send automated reminders for upcoming or overdue payments.
Maintenance Management:
Request and Track Maintenance: Allow tenants to submit maintenance requests and track the status of these requests.
Service Orders: Manage service orders for property maintenance and repairs, including scheduling and completion tracking.
Reporting and Analytics:
Financial Reports: Generate reports on rental income, expenses, and overall financial performance.
Property Reports: Provide insights into property performance, occupancy rates, and maintenance costs.
User Management:
Roles and Permissions: Define user roles (e.g., property manager, tenant, maintenance staff) with specific permissions and access levels.
User Accounts: Manage user accounts, including registration, updates, and access control.
Communication:
Tenant Communication: Provide channels for communication between property managers and tenants, including messaging or notification systems.
Notifications: Send important updates or alerts related to property management or maintenance.
Security and Compliance:
Data Security: Ensure secure handling of personal and financial data, including encryption and access control.
Compliance: Ensure compliance with relevant legal and regulatory requirements related to property management.
3. Technical Scope
Technology Stack: Choose appropriate technologies for development, such as programming languages (e.g., Python, JavaScript), frameworks (e.g., Django, React), and databases (e.g., MySQL, PostgreSQL).
Platform: Web-based application with potential for mobile compatibility.
4. Design Considerations
User Interface (UI): Develop a clean, intuitive, and responsive UI for managing properties, tenants, and maintenance requests.
User Experience (UX): Focus on creating an efficient and pleasant experience for property managers, tenants, and other users.
5. Project Deliverables
Prototype: A working model demonstrating core functionalities like property management, lease tracking, and payment processing.
Documentation: Comprehensive user manuals, technical documentation, and a final project report.
Presentation: A presentation to showcase the system’s features, capabilities, and benefits.
6. Timeline and Milestones
Planning and Research: Conduct initial research, gather requirements, and plan the project.
Design Phase: Create UI/UX designs and define system architecture.
Development Phase: Implement core features, integrate components, and conduct unit testing.
Testing Phase: Perform thorough testing, including user testing, bug fixing, and quality assurance.
Deployment and Review: Deploy the system, review project outcomes, and gather feedback.
7. Exclusions
Advanced Features: Consider excluding advanced features such as AI-driven predictive analytics or integration with multiple third-party systems unless essential.
Internationalization: Focus on a single region or country initially, with internationalization as a potential future enhancement.
8. Constraints and Assumptions
Budget Constraints: Adhere to any budget limitations for tools, technologies, and resources.
Time Constraints: Complete the project within the academic timeframe.
Technical Constraints: Use technologies and tools that are feasible within the project’s scope and team expertise.
9. Evaluation Criteria
Functionality: How well does the system meet the specified requirements and manage property-related tasks?
Usability: Is the system user-friendly and efficient for all types of users?
Performance: How well does the system perform under load and handle concurrent users and tasks?
Documentation: Quality and completeness of user guides and technical documentation.
