Functional requirements of Budget Management System with non-functional

Functional Requirements

1. User Authentication and Authorization
   • Allow users to create accounts, log in, and manage their profiles.
   • Implement role-based access control to manage permissions based on user roles (e.g., admin, user, financial manager).
2. Budget Creation and Management
   • Enable users to create and manage budgets for different categories (e.g., personal, household, business).
   • Support setting budget limits, defining expense categories, and allocating funds.
3. Expense Tracking
   • Allow users to record and categorize expenses.
   • Support adding details such as date, amount, category, and description for each expense.
4. Income Tracking
   • Enable users to record and categorize sources of income.
   • Support tracking income details such as date, amount, source, and description.
5. Financial Goals and Planning
   • Allow users to set and manage financial goals (e.g., savings targets, debt reduction).
   • Provide tools for tracking progress towards goals and adjusting plans as needed.
6. Reporting and Analytics
   • Generate reports and visualizations of spending patterns, budget adherence, and financial performance.
   • Provide analytics on trends, budget variances, and overall financial health.
7. Alerts and Notifications
   • Send notifications to users about budget limits, upcoming expenses, or financial milestones via email, SMS, or in-app messages.
   • Allow users to set custom alerts for budget thresholds and financial goals.
8. Integration with Bank Accounts and Financial Institutions
   • Integrate with bank accounts and financial institutions to automatically import transactions and update budgets.
   • Support secure connections and data synchronization with external financial systems.
9. Expense and Income Import
   • Allow users to import expense and income data from CSV files or other formats.
   • Support mapping imported data to existing categories and budget items.
10. Data Backup and Recovery
    • Provide tools for backing up and restoring budget and financial data.
    • Ensure data integrity and availability in case of system failures or user errors.
11. User Interface and Experience
    • Provide an intuitive and user-friendly interface for creating budgets, tracking expenses, and viewing reports.
    • Ensure ease of navigation and accessibility features for users with different needs and abilities.
12. Security and Privacy
    • Protect user data, including personal and financial information, with encryption and secure access controls.
    • Implement measures to prevent unauthorized access, data breaches, and misuse of information.
13. Documentation and Support
    • Provide user manuals, help guides, and support resources for troubleshooting and training.
    • Offer technical support for system issues and user assistance.

Non-Functional Requirements

1. Performance
   • Ensure quick load times for budget creation, expense tracking, and report generation.
   • Handle high volumes of data and user interactions efficiently.
2. Scalability
   • Support the addition of new features, categories, and users as the system grows.
   • Scale to accommodate increasing data volumes, user traffic, and financial transactions.
3. Reliability
   • Ensure high system availability with minimal downtime.
   • Implement backup and recovery procedures to protect data and ensure business continuity.
4. Security
   • Protect user data with encryption and secure access controls.
   • Implement measures to prevent unauthorized access, data breaches, and financial fraud.
5. Usability
   • Provide an intuitive and user-friendly interface for managing budgets, tracking expenses, and generating reports.
   • Ensure ease of navigation and accessibility features for users with different needs and abilities.
6. Maintainability
   • Design the system for easy updates, maintenance, and troubleshooting.
   • Provide clear documentation for system administrators, developers, and support personnel.
7. Compatibility
   • Ensure compatibility with various devices (e.g., desktops, tablets, smartphones) and web browsers.
   • Support integration with different operating systems and platforms for a seamless user experience.
8. Data Integrity
   • Ensure accuracy and consistency of budget data, expense records, and financial reports.
   • Implement validation checks and error-handling mechanisms to maintain data quality.
9. Support and Documentation
   • Provide comprehensive user manuals, help guides, and support resources for troubleshooting and training.
   • Offer technical support for system issues and maintenance.
10. Auditability
    • Maintain logs of system activity, user interactions, and financial transactions for auditing purposes.
    • Provide audit trails for budget changes, expense entries, and data access.