Allow students, faculty, and administrators to create and manage accounts.
Implement role-based access control for different user roles (e.g., students, professors, administrators).
Course Management:
Provide tools for managing courses, including course creation, modification, and deletion.
Support course catalog management, including prerequisites, course descriptions, and credit hours.
Student Enrollment:
Allow students to enroll in courses and manage their course schedules.
Provide tools for viewing and modifying enrollment status, including adding or dropping courses.
Grade Entry and Management:
Enable faculty to enter and manage grades for assignments, exams, and overall course performance.
Support various grading schemes (e.g., letter grades, numerical scores, pass/fail) and weighting for different assessments.
Grade Calculation:
Automatically calculate final grades based on predefined grading criteria and weightings.
Support calculation of GPA (Grade Point Average) and CGPA (Cumulative Grade Point Average) for students.
Grade Review and Approval:
Provide a process for faculty to review and approve grades before final submission.
Allow for grade adjustments or corrections with proper documentation and approval workflows.
Transcript Generation:
Generate official transcripts that include grades, GPA, and course history.
Provide options for generating transcripts in various formats (e.g., PDF, printed).
Reporting and Analytics:
Offer reporting tools for generating performance reports, grade distributions, and academic statistics.
Provide analytics for monitoring student performance trends and identifying areas for improvement.
Student and Faculty Portal:
Provide a portal for students to view their grades, transcripts, and academic progress.
Offer a portal for faculty to manage their courses, enter grades, and access student performance data.
Notifications and Alerts:
Send notifications to students and faculty regarding grade postings, academic deadlines, and important updates.
Provide alerts for grade changes or issues requiring attention.
Integration with Other Systems:
Integrate with other institutional systems, such as learning management systems (LMS) and student information systems (SIS).
Support data synchronization and exchange with external academic and administrative systems.
Access Control and Permissions:
Implement access control mechanisms to manage permissions for viewing, entering, and approving grades.
Provide features for managing user roles and access levels.
Help and Support Resources:
Offer access to help resources, including FAQs, user guides, and support contact options.
Provide customer support through various channels, such as email, live chat, or phone.
Non-Functional Requirements
Scalability:
The system should handle increasing numbers of students, courses, and grades without performance issues.
Support for scaling infrastructure to accommodate growth and peak usage periods.
Performance:
Ensure fast and responsive interactions, with quick access to grades, reports, and other system features.
Optimize performance to handle large datasets and high volumes of concurrent users efficiently.
Reliability and Availability:
Ensure high availability with minimal downtime, supported by redundancy, load balancing, and failover mechanisms.
Implement regular backups and disaster recovery procedures to maintain service continuity.
Usability:
The user interface should be intuitive and user-friendly, accommodating users with varying levels of technical expertise.
Provide a consistent and seamless experience across different devices and platforms.
Interoperability:
The system should integrate seamlessly with other institutional systems, such as LMS and SIS.
Support standard APIs and data formats for interoperability and data exchange.
Maintainability:
Ensure the system is easy to maintain, with clear documentation, modular design, and support for regular updates and bug fixes.
Implement automated monitoring and logging to identify and address issues promptly.
Compliance:
Ensure the system complies with relevant regulations and standards, such as data protection laws (e.g., GDPR, FERPA) and academic accreditation requirements.
Provide features to support auditing, data retention, and regulatory reporting requirements.
Data Integrity and Accuracy:
Ensure that all data collected and processed by the system is accurate, consistent, and up-to-date.
Implement validation checks and data integrity mechanisms to prevent errors and data corruption.
Localization and Internationalization:
Support multiple languages and regional settings to cater to a global user base.
Allow easy adaptation of the system to meet local regulations and academic practices.
Accessibility:
Ensure that the system is accessible to users with disabilities, following web accessibility standards (e.g., WCAG).
Provide features such as screen reader compatibility, keyboard navigation, and adjustable text sizes.
Privacy and Data Ownership:
Ensure that users retain ownership of their data and can easily control, access, and delete their information.
Provide transparency regarding data usage, sharing, and storage practices, with clear consent mechanisms.
