Functional requirements of Digital Notice Board with non-functional

Functional Requirements

1. User Management
   • Account Creation and Login: Allow users to create accounts, log in securely, and manage their profiles. Users can include administrators, content creators, and viewers.
   • Role-Based Access Control: Implement role-based access control to define permissions for different types of users (e.g., administrators, editors, and viewers).
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   • Profile Management: Enable users to update their personal information, contact details, and password.
2. Content Management
   • Notice Creation and Editing: Provide functionality for creating and editing notices, including text, images, videos, and attachments.
   • Notice Categorization: Allow categorization of notices into different types or topics for better organization and filtering.
   • Scheduling Notices: Enable scheduling of notices to be displayed at specific times or dates.
3. Display Management
   • Notice Display: Display notices on the digital board in a clear and organized manner, with support for various media formats.
   • Layout Customization: Allow customization of the display layout, including fonts, colors, and positioning of notices.
   • Multi-Screen Support: Support the display of notices on multiple screens or boards, if applicable.
4. User Interaction
   • Search and Filter: Provide search and filtering options for users to find specific notices based on keywords, categories, or dates.
   • Feedback Mechanism: Allow users to provide feedback on notices, such as commenting or rating (if applicable).
5. Notification and Alerts
   • New Notice Alerts: Notify users when new notices are posted or when existing notices are updated.
   • Reminder Notifications: Send reminders for upcoming events or deadlines mentioned in notices.
6. Reporting and Analytics
   • View Statistics: Track and report on the number of views and interactions with each notice.
   • Usage Reports: Generate reports on overall usage of the notice board, including active notices, popular categories, and user engagement.
7. Integration
   • Email Integration: Allow sending notices or alerts via email to users or groups.
   • Calendar Integration: Integrate with calendar systems to display important dates or deadlines.
8. Content Approval Workflow
   • Approval Process: Implement an approval workflow for notices, where content must be reviewed and approved by an administrator or designated approver before being displayed.
   • Version Control: Maintain version history of notices to track changes and revert to previous versions if needed.
9. Accessibility
   • Multilingual Support: Provide support for multiple languages if required by the user base.
   • Accessibility Features: Ensure the system is accessible to users with disabilities, following accessibility standards (e.g., WCAG).
10. Security and Compliance
    • Data Protection: Implement measures to protect user data and ensure compliance with relevant data protection regulations (e.g., GDPR).
    • Audit Trails: Maintain audit trails for changes made to notices, including creation, updates, and deletions.

Non-Functional Requirements

1. Performance
   • Response Time: Ensure quick response times for user interactions, such as loading and updating notices (e.g., under 2 seconds for most operations).
   • Scalability: The system should handle increasing numbers of notices, users, and interactions without performance degradation.
2. Reliability
   • Uptime: Ensure high system availability with minimal downtime (e.g., 99.9% uptime).
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   • Error Handling: Implement robust error handling and recovery mechanisms to manage system failures and ensure data integrity.
3. Security
   • Data Encryption: Encrypt sensitive data, including user information and content, both in transit and at rest.
   • Authentication and Authorization: Use secure authentication methods and role-based access control to manage user permissions and protect data.
   • Data Backup: Implement regular data backups and establish procedures for data recovery in case of system failures or data loss.
4. Usability
   • User Interface: Design an intuitive and user-friendly interface for creating, managing, and viewing notices.
   • Accessibility: Ensure the system is accessible to users with disabilities, following accessibility standards (e.g., WCAG).
5. Maintainability
   • Code Quality: Write high-quality, well-documented code to facilitate system maintenance and updates.
   • Documentation: Provide comprehensive documentation for users, administrators, and developers, including user guides, technical manuals, and troubleshooting guides.
6. Availability
   • Backup and Recovery: Implement regular data backups and establish procedures for data recovery in case of system failures or data loss.
   • Failover: Ensure the system has failover capabilities to switch to backup systems or servers if necessary.
7. Portability
   • Cross-Platform Compatibility: Ensure the system is compatible with various devices and operating systems used by users, including desktops, tablets, and mobile devices.
8. Supportability
   • Technical Support: Provide mechanisms for obtaining technical support and resolving issues, including help desks, online resources, and customer service.
   • Error Reporting: Include functionality for reporting issues or bugs and tracking their resolution.