Registration and Authentication: Users can create accounts and log in securely.
Role-Based Access Control: Different roles (e.g., admin, manager, warehouse staff) have specific permissions and access levels.
Profile Management: Users can manage their personal information and settings.
Inventory Management
Product Registration: Add new products to the inventory with details such as name, description, SKU, category, and supplier information.
Stock Tracking: Monitor stock levels in real-time, including incoming and outgoing quantities.
Stock Adjustments: Record and manage stock adjustments due to reasons such as damages, losses, or corrections.
Order Management
Order Creation: Create and manage purchase orders to replenish inventory.
Order Fulfillment: Track the status of orders and update inventory upon receipt.
Order History: Maintain a history of all orders placed, received, and fulfilled.
Inventory Reporting
Stock Levels: Generate reports on current stock levels, including low stock alerts and overstocked items.
Inventory Valuation: Report on the value of inventory, including cost and potential revenue.
Movement Reports: Track inventory movement trends, such as incoming and outgoing items over time.
Supplier Management
Supplier Information: Maintain details about suppliers, including contact information and product catalogs.
Supplier Orders: Manage and track orders placed with suppliers and their fulfillment status.
Barcode/QR Code Integration
Scanning: Support barcode/QR code scanning for efficient product tracking and stock updates.
Label Printing: Generate and print barcode/QR code labels for inventory items.
Alerts and Notifications
Stock Alerts: Notify users when inventory levels fall below a predefined threshold.
Order Alerts: Notify users of pending orders, overdue orders, or issues with order fulfillment.
Data Export/Import
Data Export: Export inventory data to formats such as CSV, Excel, or PDF for reporting and analysis.
Data Import: Import inventory data from external sources or previous systems.
Integration
ERP Integration: Integrate with Enterprise Resource Planning (ERP) systems for comprehensive business management.
Accounting Integration: Sync with accounting systems for financial reporting and reconciliation.
Non-Functional Requirements
Performance
Response Time: The system should handle user requests and data operations efficiently, with minimal response times (e.g., under 2 seconds for queries).
Scalability: The system should scale to handle increasing amounts of data and users without performance issues.
Reliability
Uptime: Ensure high availability with minimal downtime (e.g., 99.9% uptime).
Error Handling: Implement robust error handling and recovery mechanisms to maintain system stability.
Security
Data Protection: Ensure that inventory and user data are protected through encryption and secure storage.
Authentication and Authorization: Implement secure authentication mechanisms and enforce role-based access control.
Compliance: Adhere to relevant data protection regulations and industry standards.
Usability
User Interface: Design an intuitive and user-friendly interface for ease of navigation and operation.
Accessibility: Ensure the system is accessible to users with disabilities, following accessibility standards.
Maintainability
Code Quality: Maintain high-quality, well-documented code to facilitate easy updates and maintenance.
Documentation: Provide comprehensive documentation for users and administrators, including user manuals and system guides.
Availability
Backup and Recovery: Implement regular data backups and establish procedures for data recovery in case of system failures.
Failover: Ensure the system has failover mechanisms to switch to backup systems or servers in case of primary system failure.
Portability
Cross-Platform Compatibility: Ensure the system works across various devices and operating systems, including desktops, tablets, and mobile devices.
Supportability
Technical Support: Provide mechanisms for users to get technical support and resolve issues.
Error Reporting: Include functionality for users to report bugs or issues and track their resolution.
