Functional requirements of Online Hostel Booking System with non-functional

Functional Requirements

1. User Management
   • Registration and Login: Users (both guests and hostel managers) should be able to register, log in, and manage their profiles.
   • Role Management: Different roles (e.g., guests, hostel managers, administrators) should have specific permissions and functionalities.
2. Hostel Listing
   • Search and Filter: Users should be able to search for hostels based on location, price range, amenities, and availability.
   • Hostel Details: Each hostel listing should include details such as photos, descriptions, room types, prices, and available dates.
3. Booking Management
   • Booking Process: Users should be able to book rooms online, view available dates, and select room types.
   • Confirmation: Provide booking confirmation via email or SMS with details and a booking reference number.
   • Cancellation and Modification: Allow users to cancel or modify bookings with applicable policies and fees.
4. Payment Processing
   • Online Payments: Integrate payment gateways to handle secure online transactions.
   • Invoices: Generate and send invoices/receipts to users after payment.
5. Availability Management
   • Real-Time Availability: Hostels should be able to update availability in real-time.
   • Booking Limits: Implement policies for maximum stay durations and booking limits.
6. Reviews and Ratings
   • Guest Reviews: Allow users to leave reviews and rate their stay.
   • Hostel Ratings: Display average ratings and reviews for each hostel.
7. User Notifications
   • Booking Alerts: Send notifications for booking confirmations, reminders, cancellations, and modifications.
   • Promotions: Notify users about special offers, discounts, or new listings.
8. Admin Panel
   • Dashboard: Provide administrators with a dashboard to manage hostels, users, bookings, and reviews.
   • Reporting: Generate reports on booking trends, revenue, and user activity.
9. Search and Filter Functionality
   • Advanced Filters: Allow users to filter hostels by various criteria such as amenities, price range, and distance from landmarks.
10. Multi-Language and Currency Support
    • Localization: Support multiple languages and currencies to cater to international users.

Non-Functional Requirements

1. Performance
   • Speed: Ensure quick response times for search queries, booking processes, and payment transactions.
   • Scalability: The system should handle increasing numbers of users and bookings effectively.
2. Reliability
   • Availability: The system should be highly available with minimal downtime.
   • Error Handling: Implement robust error handling and recovery mechanisms.
3. Security
   • Data Protection: Use encryption and secure protocols to protect sensitive user and payment information.
   • Access Control: Implement strong authentication and authorization to safeguard user data and system operations.
4. Usability
   • User Interface: Design an intuitive and easy-to-navigate interface for all users.
   • Accessibility: Ensure the system is accessible to users with disabilities.
5. Maintainability
   • Code Quality: Develop clean, well-documented code to facilitate future maintenance and updates.
   • Documentation: Provide comprehensive documentation for both users and administrators.
6. Compliance
   • Legal Requirements: Ensure compliance with relevant legal and regulatory standards, including data protection laws (e.g., GDPR).
7. Interoperability
   • Integration: Ensure compatibility with other systems and services, such as payment gateways and email/SMS services.
8. Backup and Recovery
   • Data Backup: Regularly back up data to prevent loss.
   • Disaster Recovery: Have a plan in place to restore the system and data in case of a disaster.