Registration and Login: Allow users (store managers, pharmacists, staff, and administrators) to register, log in, and manage their profiles.
Role-Based Access: Define roles and permissions (e.g., admin, inventory manager, pharmacist) with specific access rights.
Inventory Management
Product Catalog: Maintain a catalog of pharmaceutical products, including details such as drug name, description, dosage, manufacturer, and expiry date.
Stock Tracking: Track stock levels in real-time, including quantity on hand, quantity ordered, and quantity reserved.
Reorder Alerts: Provide alerts for low stock levels and automate reorder requests based on predefined thresholds.
Order Processing
Purchase Orders: Allow for the creation, approval, and tracking of purchase orders from suppliers.
Order Fulfillment: Manage order fulfillment processes, including picking, packing, and shipping of products to customers.
Order History: Maintain a history of all purchase orders, sales orders, and inventory adjustments.
Sales and Billing
Sales Transactions: Process sales transactions, including calculation of totals, taxes, and discounts.
Billing and Invoicing: Generate and manage invoices for customers and track payment statuses.
Payment Integration: Support integration with payment gateways for online payment processing.
Supplier Management
Supplier Information: Maintain a database of suppliers, including contact details, product offerings, and pricing.
Supplier Orders: Track orders placed with suppliers and manage delivery schedules.
Reporting and Analytics
Inventory Reports: Generate reports on inventory levels, stock movements, and trends.
Sales Reports: Provide reports on sales performance, including total sales, revenue, and profitability.
Financial Reports: Produce financial reports, including expense tracking and profit/loss statements.
Regulatory Compliance
Expiry Tracking: Monitor and manage product expiry dates to ensure compliance with regulatory standards.
Documentation: Maintain required documentation for regulatory compliance, such as purchase records and batch numbers.
Integration with External Systems
Pharmacy Management Systems: Integrate with pharmacy management systems for seamless data exchange.
Regulatory Databases: Connect with regulatory databases for real-time updates on product approvals and recalls.
Communication and Notifications
Alerts and Reminders: Send notifications for low stock levels, expiring products, and upcoming orders.
Customer Communication: Facilitate communication with customers regarding order status, shipping updates, and product availability.
Admin Panel
Dashboard: Provide administrators with a dashboard to oversee inventory management, order processing, and system settings.
System Configuration: Allow admins to configure system settings, user roles, and permissions.
Non-Functional Requirements
Performance
Speed: Ensure fast response times for inventory updates, order processing, and report generation.
Scalability: Design the system to handle increasing volumes of inventory, transactions, and user activity efficiently.
Reliability
Availability: Ensure high availability with minimal downtime for users to access and manage inventory.
Error Handling: Implement robust error handling to manage issues and maintain system stability.
Security
Data Protection: Use encryption and secure protocols to protect sensitive user and inventory data.
Authentication and Authorization: Implement strong authentication methods and role-based access control to safeguard user accounts and data.
Usability
User Interface: Design an intuitive and user-friendly interface for easy navigation and interaction with inventory management features.
Accessibility: Ensure the system is accessible to users with disabilities and supports various devices and browsers.
Maintainability
Code Quality: Develop clean, modular, and well-documented code to facilitate future maintenance and updates.
Documentation: Provide comprehensive documentation for users, staff, and administrators.
Compliance
Regulatory Standards: Ensure compliance with relevant pharmaceutical and inventory management regulations, including data protection laws (e.g., GDPR).
Data Privacy: Adhere to data privacy laws to protect user and inventory information.
Interoperability
Integration Compatibility: Ensure compatibility with other inventory management tools, pharmacy systems, and regulatory databases for seamless data exchange and functionality.
Backup and Recovery
Data Backup: Implement regular backups to prevent data loss and ensure data integrity.
Disaster Recovery: Develop a disaster recovery plan to restore operations in case of major disruptions.
