Functional requirements of Online Sports Club Management System with non-functional

Functional Requirements

1. User Management:
   • Account Creation: Allow users to create and manage accounts for members, coaches, administrators, and staff using email, phone numbers, or other identifiers.
   • Profile Management: Users can manage their profiles, including personal information, contact details, and roles within the club.
   • Role Management: Support different user roles with varying access levels and permissions (e.g., admin, coach, player, parent).
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2. Membership Management:
   • Member Registration: Enable members to register for the club, including capturing personal details, contact information, and membership type.
   • Member Profiles: Maintain detailed profiles for each member, including contact information, membership status, and participation history.
   • Renewal and Cancellation: Allow members to renew or cancel their memberships online, including handling payments and updating records.
3. Event Scheduling and Management:
   • Event Creation: Enable the creation and management of club events, including practices, matches, tournaments, and social gatherings.
   • Event Scheduling: Provide tools for scheduling events, including setting dates, times, and locations.
   • Event Registration: Allow members to register for events, view event details, and receive notifications about upcoming events.
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4. Team and Player Management:
   • Team Creation: Support the creation and management of teams within the club, including assigning coaches and players.
   • Player Tracking: Track player statistics, performance, and participation in matches and events.
   • Roster Management: Manage team rosters, including player assignments, substitutions, and lineup changes.
5. Communication Tools:
   • Notifications: Send automatic notifications and reminders for events, practice sessions, and membership renewals.
   • Messaging: Provide an internal messaging system for communication between members, coaches, and administrators.
   • Announcements: Post club-wide announcements and updates, such as changes to schedules or important news.
6. Performance Tracking and Reporting:
   • Performance Metrics: Track and display performance metrics for teams and individual players, including statistics and achievements.
   • Reports: Generate reports on team and player performance, attendance, and event participation.
   • Custom Reports: Allow administrators to create and customize reports based on specific criteria and needs.
7. Financial Management:
   • Payment Processing: Handle payments for membership fees, event registrations, and other club-related transactions.
   • Financial Reporting: Generate financial reports, including income and expenditure, to support budgeting and financial planning.
   • Expense Tracking: Track and manage expenses related to events, equipment, and other club activities.
8. Equipment and Facility Management:
   • Inventory Management: Manage the club’s equipment inventory, including tracking usage and maintenance.
   • Facility Booking: Allow members to book facilities (e.g., gym, courts) for practices or events, including scheduling and availability management.
9. Integration with External Systems:
   • Payment Gateways: Integrate with payment gateways for processing online transactions securely.
   • Social Media: Optionally integrate with social media platforms for sharing updates and engaging with the community.
10. Security and Compliance:
    • Data Protection: Implement measures to protect personal and financial data in compliance with data protection regulations (e.g., GDPR, CCPA).
    • Access Control: Enforce role-based access controls to restrict access to sensitive data and system features.

Non-Functional Requirements

1. Performance:
   • Speed: Ensure fast load times for the platform, quick response times for member actions, and real-time updates for scheduling and notifications.
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   • Scalability: The system should handle increasing numbers of users, members, and events without performance degradation.
2. Reliability:
   • Uptime: Aim for high availability with minimal downtime to ensure continuous access to the system.
   • Backup and Recovery: Implement regular backups and a disaster recovery plan to protect user data and system configurations.
3. Security:
   • Data Encryption: Implement encryption for sensitive data and secure communication between the platform and users.
   • Authentication: Use secure authentication methods (e.g., two-factor authentication) to protect user accounts.
   • Access Control: Enforce role-based access controls to prevent unauthorized access to data and system features.
4. Maintainability:
   • Code Quality: Maintain clean, well-documented code to facilitate easy updates and maintenance.
   • Modularity: Design the system in a modular way to allow for easy addition of new features and updates.
5. Compatibility:
   • Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari, Edge).
   • Mobile Responsiveness: The platform should be fully functional on various mobile devices and screen sizes.
6. Usability:
   • User Interface: Design an intuitive and user-friendly interface for easy management of members, events, and communications.
   • Accessibility: Ensure the platform is accessible to users with disabilities, following WCAG guidelines.
7. Localization:
   • Multilingual Support: Provide the platform in multiple languages if serving a diverse user base.
   • Regional Customization: Allow for region-specific content, compliance, and system configurations.
8. Analytics and Reporting:
   • Data Insights: Provide actionable insights into member engagement, event participation, and financial performance.
   • Custom Reporting: Allow administrators to generate and customize reports based on specific criteria and needs.