Functional Requirements of Police Station Management System Project

Functional Requirements of Police Station Management System Project


Citizens can register their complaints with police and then based on the evidence, facts and following investigation, police shall take the complaint forward. The Registration module acts as an interface between the police and citizens and it eases the approach, interaction and information exchange between police and complainants.


After a complaint is initiated, police initiates the investigation process. The Investigation

module of the CCTNS facilitates the investigation process and introduces operational

efficiencies by automating most of the tasks that take place after initial entries are made

during Registration.


Interfacing with the courts during the prosecution of cases is an integral part of the

responsibilities of police personnel. A designated constable from each police station

constantly interfaces with the courts. The Prosecution module of the CCTNS aids this

interfacing by providing a platform to record entries of the court interactions.


The Search module of the CCTNS gives police personnel the ability to execute a basic or

advanced search on cases. Using the search functionality, police personnel can search for a particular person, type of crime, modus operandi, property etc. It also gives the user the ability to customize the results view by criminal/accused or by cases. It makes reporting easy for police by enabling them to execute different types of queries such as monthly reporting, RTI related etc.

Citizen Interface:-

The Citizen Interface module of the CCTNS acts as a conduit for the information exchange between citizens and police units/personnel. Citizens can use it as a tool to get information

or acknowledgements from police. The police in turn can use it to respond to citizens with

very little turnaround time. It improves overall productivity by helping citizens and police to

cut short the drudgery of large amounts of paperwork.


The Navigation module of the CCTNS provides role based landing pages which help in

navigating through the CCTNS application. It shows information such as cases assigned,

alerts, pending tasks etc hence helping police personnel to plan better and execute with

greater efficiency.

Application Configuration:-

The Configuration module of the CCTNS helps keep the application configured according

to the states’ requirements in addition to keeping data elements/rules up to date. With a

proper configuration, information such as act and sections, state specific data, castes, tribes,

property information etc. can be created updated and deleted.

The functional requirements for each of the modules are provided as A1 to A7 in separate enclosures.


The main systems that are recommended to be incorporated into the proposed crime and justice information system are:

  1. Police Records and Management Information System;
  2. The DPP office and Police Prosecutors Case management System;
  3. The Courts Case Management Systems;
  4. Prison Records and Management Information System;
  5. Probation Case Management System.


Police Records Management Information System:-

This system should contain the following Modules:

  1. Incident/Crime Report Module
  2. Address Registry Module
  3. Person Registry Module
  4. Vehicle Registry Module
  5. Property and Evidence Module
  6. Crime and Charges Module
  7. Warrants, Arrest and Booking Module
  8. Jail Module
  9. Firearm Registration Module
  10. Traffic Accident Module
  11. Registrant (Sex Offender, Deportees) Module

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