Registration & Authentication: Allow users to create accounts, log in, and manage passwords. Support multi-factor authentication for added security.
Role-Based Access: Provide different roles with specific permissions (e.g., Admin, Inventory Manager, Sales Clerk) and functionalities based on their responsibilities.
Product Management:
Product Catalog: Create and manage a catalog of products, including product details such as name, SKU, description, category, and pricing.
Product Attributes: Track various product attributes such as size, color, and model.
Stock Tracking: Maintain real-time tracking of stock levels, including quantities on hand, reserved stock, and stock locations.
Inventory Tracking:
Stock Adjustments: Allow for manual adjustments of stock levels to account for discrepancies, damage, or theft.
Barcode Scanning: Support barcode scanning for quick and accurate inventory tracking and updates.
Location Management: Manage inventory locations within the warehouse, including different bins or shelves.
Order Management:
Purchase Orders: Create, manage, and track purchase orders, including supplier details, order quantities, and expected delivery dates.
Sales Orders: Process sales orders, including capturing customer information, order details, and shipping instructions.
Order Fulfillment: Track and manage order fulfillment, including picking, packing, and shipping of orders.
Stock Replenishment:
Reorder Points: Set and manage reorder points for products to trigger automatic reordering when stock levels fall below a certain threshold.
Supplier Management: Maintain a list of suppliers and manage supplier details, including contact information and order history.
Reporting and Analytics:
Inventory Reports: Generate reports on inventory levels, stock movements, and product turnover.
Sales Reports: Provide reports on sales performance, including sales by product, category, and time period.
Order Reports: Track order history, order status, and fulfillment metrics.
Alerts and Notifications:
Stock Alerts: Notify users when stock levels fall below reorder points or when products are nearing expiration.
Order Notifications: Send notifications about order statuses, delivery updates, and any issues with orders.
Integration:
Accounting Systems: Integrate with accounting systems for financial tracking and reconciliation.
E-Commerce Platforms: Sync with e-commerce platforms to update inventory levels and process online orders.
Warehouse Management Systems: Integrate with warehouse management systems for enhanced inventory control and logistics.
Admin and Configuration:
System Configuration: Allow administrators to configure system settings, including user roles, permissions, and operational parameters.
Data Import/Export: Provide tools for importing and exporting data to/from other systems or formats (e.g., CSV, Excel).
Non-Functional Requirements
Performance:
Scalability: Ensure the system can handle increasing volumes of products, transactions, and users efficiently.
Response Time: Maintain quick response times for data retrieval, updates, and user interactions.
Reliability:
High Availability: Achieve high availability with minimal downtime to ensure continuous access to the system.
Fault Tolerance: Implement mechanisms to handle system failures and ensure uninterrupted service.
Security:
Data Encryption: Ensure encryption of sensitive data, including product information, customer details, and financial transactions, both in transit and at rest.
Access Control: Use robust authentication and authorization mechanisms to protect user accounts and data.
Compliance: Adhere to relevant data protection regulations (e.g., GDPR, CCPA) to ensure privacy and security.
Usability:
User Interface: Design an intuitive and user-friendly interface for easy navigation, data entry, and reporting.
Training and Support: Provide training materials and support to help users understand and effectively use the system.
Maintainability:
Code Quality: Maintain high code quality and follow best practices to facilitate system updates and maintenance.
Documentation: Provide comprehensive documentation for users and administrators, including user manuals, system guides, and API documentation.
Support:
Customer Service: Offer timely and effective support through various channels, such as live chat, email, and phone.
Help Center: Maintain a knowledge base or help center with FAQs, guides, and troubleshooting information.
Compatibility:
Cross-Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari).
Mobile Responsiveness: Design the system to be fully functional on mobile devices, providing a seamless experience across platforms.
Backup and Recovery:
Regular Backups: Implement regular backups of data, including product information, inventory levels, and transaction history, to prevent loss.
Recovery Procedures: Establish procedures for data recovery and system restoration to handle data loss or corruption.
Integration:
Interoperability: Ensure the system can integrate seamlessly with other enterprise systems, third-party applications, and services.
API Flexibility: Provide flexible APIs to accommodate various integration needs with external systems and applications.
Data Quality:
Accuracy: Ensure the accuracy and reliability of inventory data, product information, and transaction records.
Timeliness: Provide timely updates to reflect current inventory levels, product status, and order fulfillment.
