Functional requirements of Voting System for Associations with non-functional

Functional Requirements

1. User Management
   • Registration/Login: Secure registration and login for members, including different access levels (e.g., voters, candidates, administrators).
   • User Profiles: Management of user profiles with relevant information and roles.
2. Voting Process
   • Ballot Creation: Allow administrators to create and configure ballots, including questions, options, and voting rules.
   • Vote Casting: Secure and anonymous vote casting by eligible members.
   • Vote Confirmation: Provide confirmation of successful vote submission to voters.
3. Election Management
   • Election Setup: Tools for setting up elections, including start and end dates, and candidate or option management.
   • Campaign Management: Features for candidates or proposals to manage their campaigns, if applicable.
4. Security and Integrity
   • Authentication: Secure login processes to ensure only eligible voters can participate.
   • Data Encryption: Encrypt votes and personal data to maintain confidentiality and integrity.
   • Audit Trails: Maintain detailed logs of all voting activities and changes for transparency and auditing purposes.
5. Result Management
   • Vote Counting: Automated counting of votes with real-time or scheduled updates.
   • Result Reporting: Generate and display results, including detailed breakdowns and summaries.
   • Result Validation: Tools for validating and confirming results before final announcement.
6. Communication
   • Notifications: Send notifications to voters about upcoming elections, voting deadlines, and results.
   • Reminders: Automated reminders for voters to participate in upcoming or ongoing elections.
7. Reporting and Analytics
   • Participation Reports: Track and report voter participation rates and patterns.
   • Election Analytics: Provide insights and analysis on election results and voter behavior.
8. Accessibility
   • User Interface (UI): Intuitive design for ease of use by all members.
   • Support for Disabilities: Adherence to accessibility standards to support users with disabilities.
9. Integration
   • Membership Database Integration: Integration with existing membership databases for seamless user management.
   • External Tools: Compatibility with other tools and systems used by the association.
10. Support and Help
    • Help Desk: Support for technical issues and general inquiries related to the voting process.
    • FAQs: Provide frequently asked questions and help documentation.

Non-Functional Requirements

1. Performance
   • Scalability: The system should handle varying numbers of users and votes efficiently, especially during peak times.
   • Speed: Ensure quick response times for casting votes, generating results, and accessing reports.
2. Reliability
   • Uptime: High availability with minimal downtime, particularly during voting periods.
   • Data Integrity: Accurate and reliable handling of votes and user data.
3. Security
   • Authentication/Authorization: Secure access controls to prevent unauthorized voting and data access.
   • Data Protection: Encryption of data both in transit and at rest, and compliance with data protection regulations (e.g., GDPR, CCPA).
4. Usability
   • User Interface (UI): Clear, easy-to-navigate interface for voters, candidates, and administrators.
   • User Experience (UX): Smooth and engaging experience to encourage participation and ensure ease of use.
5. Compatibility
   • Cross-Platform: Accessible on various devices (desktop, mobile) and operating systems (Windows, macOS, iOS, Android).
   • Browser Support: Compatible with major web browsers (e.g., Chrome, Firefox, Safari).
6. Maintainability
   • Code Quality: Well-structured and documented code for ease of maintenance and future updates.
   • Updates: Regular updates to fix bugs, improve features, and adapt to new requirements.
7. Accessibility
   • Inclusivity: Compliance with accessibility standards (e.g., WCAG) to support users with disabilities.
   • Multi-Language Support: Support for multiple languages to accommodate diverse members.
8. Backup and Recovery
   • Data Backup: Regular backups to prevent data loss and ensure recovery in case of failures.
   • Disaster Recovery: Procedures for restoring system functionality and data after significant disruptions.
9. Interoperability
   • Standards Compliance: Adherence to relevant standards and protocols to ensure compatibility with other systems and tools.