Functional requirements of Wholesale Inventory Management System with non-functional

Functional Requirements

1. Inventory Tracking
   • Real-Time Tracking: Monitor inventory levels in real-time across multiple warehouse locations.
   • Stock Updates: Automatically update inventory counts based on incoming and outgoing transactions (e.g., purchases, sales).
2. Order Management
   • Order Processing: Manage wholesale orders from creation to fulfillment, including order entry, tracking, and status updates.
   • Order Fulfillment: Pick, pack, and ship orders, with options for partial shipments and backorders.
3. Warehouse Management
   • Location Management: Define and manage storage locations within the warehouse, such as shelves and bins.
   • Putaway and Picking: Manage the putaway of received goods and optimize picking processes for order fulfillment.
4. Supplier Management
   • Supplier Information: Maintain detailed records of suppliers, including contact information, product offerings, and pricing.
   • Purchase Orders: Create and manage purchase orders to replenish stock, including tracking delivery and payment statuses.
5. Product Management
   • Product Catalog: Maintain a catalog of products with details such as descriptions, pricing, and inventory levels.
   • Product Variants: Manage different variants of products, such as sizes, colors, or packaging.
6. Pricing and Discounts
   • Price Management: Set and update wholesale pricing for products, including tiered pricing based on order volume.
   • Discounts and Promotions: Manage discounts and promotional offers for bulk purchases or specific customers.
7. Reporting and Analytics
   • Inventory Reports: Generate reports on inventory levels, turnover rates, and stock movements.
   • Sales and Order Reports: Track sales performance, order trends, and customer purchasing behavior.
   • Financial Reports: Produce reports on financial aspects such as revenue, costs, and profitability.
8. Integration
   • ERP Integration: Integrate with Enterprise Resource Planning (ERP) systems for seamless data exchange and operational efficiency.
   • Accounting Integration: Connect with accounting systems to manage invoicing, payments, and financial reporting.
9. User Management
   • Role-Based Access: Define and manage user roles and permissions to control access to different system features.
   • User Activity Logs: Track user activities and system changes for auditing and security purposes.
10. Alerts and Notifications
    • Low Stock Alerts: Notify users when inventory levels fall below predefined thresholds.
    • Order Status Notifications: Send notifications for order confirmations, shipping updates, and delivery status.
11. Mobile Access
    • Mobile Compatibility: Ensure the system is accessible via mobile devices for on-the-go inventory management and order processing.
12. Barcode/RFID Integration
    • Scanning: Support barcode and RFID scanning for accurate inventory tracking and management.

Non-Functional Requirements

1. Performance
   • Scalability: The system should handle increasing volumes of inventory data, transactions, and users without performance issues.
   • Speed: Ensure fast response times for inventory queries, order processing, and reporting.
2. Reliability
   • Uptime: High availability with minimal downtime to ensure continuous operation and data access.
   • Data Integrity: Accurate and consistent handling of inventory data and transactions.
3. Security
   • Authentication/Authorization: Secure login and role-based access controls to protect sensitive information and system functions.
   • Data Encryption: Encrypt data both in transit and at rest to safeguard information.
   • Compliance: Adhere to relevant data protection regulations (e.g., GDPR, CCPA) for managing user and financial data.
4. Usability
   • User Interface (UI): Intuitive and user-friendly design for ease of navigation and operation.
   • User Experience (UX): Ensure a smooth and efficient workflow for inventory management, order processing, and reporting.
5. Compatibility
   • Browser Support: Ensure compatibility with major web browsers (e.g., Chrome, Firefox, Safari).
   • Platform Compatibility: Support various operating systems and devices, including mobile devices.
6. Maintainability
   • Code Quality: Well-structured and documented code for ease of maintenance and future updates.
   • Updates: Regular updates to address bugs, improve features, and adapt to new requirements.
7. Accessibility
   • Inclusivity: Adhere to accessibility standards (e.g., WCAG) to support users with disabilities.
   • Multi-Language Support: Provide multilingual capabilities to accommodate a diverse user base.
8. Backup and Recovery
   • Data Backup: Regular and automated backups to prevent data loss and ensure recovery in case of system failures.
   • Disaster Recovery: Procedures for restoring system functionality and data after significant disruptions.
9. Interoperability
   • Standards Compliance: Adherence to relevant standards and protocols to ensure compatibility with other systems and tools.